Events Coordinator delivering conferences, summits, awards, and client events for The Globe and Mail. Managing logistics, speakers, sponsors, attendees, onsite execution, and post - event analytics.
About the role
- Event Producer leading B2B conferences, corporate events, and brand experiences for Mosaic, a North American integrated marketing agency. Managing vendors, budgets, production teams, and client programs.
Responsibilities
- Lead planning, production, and execution of regional and national events, including corporate events, conferences, and business meetings
- Manage and coach Event Managers and Event Coordinators
- Support the Director in delivering business requirements and driving organic growth
- Design event experiences with internal Creative Directors and external production vendors
- Manage project teams to ensure executional excellence
- Vet and manage vendors for A/V and staging, catering, attendee materials, activations, and custom builds
- Plan conferences, including agendas, speaker and talent booking, scripts, presentation content strategy and design, and AV vendor management
- Produce conferences onsite, including technical show production, floor direction, and stage management
- Consult with clients on program development and business goals
- Provide weekly status updates and conduct client program reviews
- Develop and manage program budgets and execute programs on-budget
- Conduct post-event debriefs, prepare reports, and close out billing details
Requirements
- Strong sense of personal responsibility and accountability
- Experience working cross-functionally and building relationships quickly
- Ability to manage multiple priorities
- Knowledge of current trends in the live events industry
- Passion for events and event production
- Organized, self-motivated, creative, and able to solve unique problems
- Mentoring-focused management style
- Ability to thrive in a fast-paced environment
- Experience working in the live events industry, ideally from an agency
- Minimum 5+ years of related event experience
- Proficiency in Microsoft Office and ability to work in a digital work environment
- Willingness to travel
- Strong business acumen and budgeting ability
- Strong written and verbal communication skills
- Use of a vehicle to attend client meetings and site visits
- Proven track record developing and managing large, complex projects and teams
- Experience with clients in the Tech or Communications industry is a strong asset
Benefits
- Hybrid work arrangement
- Reasonable accommodations for applicants with disabilities
- Travel opportunities
Job title
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Degree requirement
No Education Requirement
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