Events Coordinator delivering conferences, summits, awards, and client events for The Globe and Mail. Managing logistics, speakers, sponsors, attendees, onsite execution, and post - event analytics.
About the role
- Marketing and event associate coordinating Apotex pharmaceutical tradeshows, internal events, promotions, and budgets. Supporting French marketing communications and stakeholder relationships.
Responsibilities
- Lead execution of the Apotex Generics tradeshow strategy
- Gather Sales and Marketing input, determine event themes, select and source promotional items, and manage logistics from planning through post-event wrap-up
- Serve as primary contact with the tradeshow booth vendor and manage booth design updates, storage, shipping, and maintenance
- Lead planning and execution of internal events, including the National Sales Meeting
- Manage the Rep Request inbox and process orders for printed sales aids and Apotex inventory items
- Lead external event logistics for ACES Payor and Western Speaker Series initiatives in collaboration with the Event Lead
- Manage and oversee budget tracking for assigned Marketing Projects, including requests, invoices, and purchase orders
- Develop relationships with internal and external stakeholders, vendors, suppliers, and contractors
- Support translation requests and reviews for French marketing materials
- Coordinate event ticketing for the Sales team, including budget management and logistical support
- Work safely as a team member and adhere to organizational values and compliance programs
- Report suspected Adverse Drug Reactions to Global Pharmacovigilance according to Corporate SOPs
- Perform other relevant duties as assigned
Requirements
- Bachelor’s degree or college diploma from an accredited post-secondary institution
- 3–5 years of experience in marketing coordination, event planning, or related roles
- Experience in event planning and marketing logistics
- Creative, strategic, innovative and positive team-player
- Excellent analytical and problem-solving skills
- Detail-oriented with a proactive approach to problem-solving
- Ability to work independently and collaborate well in a team environment
- Excellent written and verbal communication skills
- Strong people skills and ability to build internal rapport and effective customer and vendor relationships
- Bilingual (French) is required
Benefits
- Bonus programs based on position in the organization
- Comprehensive benefits
- Pension plan
- Learning and development opportunities
- Accommodation for applicants with disabilities during the recruitment process
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