People and Culture Director scaling Sapling Financial Consultants’ management consulting team from 30 to 100 employees. Leading talent strategy, employee experience, HR operations, and culture building.
About the role
- People Ops Coordinator supporting crew capacity, onboarding, and HR operations at Bardel Entertainment, an animation studio. Coordinating artist lifecycle processes across Production, People Ops, Recruitment, IT, and Payroll.
Responsibilities
- Assess upcoming resource needs by reviewing department demand against current crew capacity, identifying gaps, and flagging when hiring requisitions may be required with recruitment.
- Participate in weekly retention and resource meetings, bringing forward challenges, insights, and recommendations to support show and departmental needs.
- Communicate regularly with Production and Artist teams to gather information and review resourcing opportunities to promote artist retention.
- Support Production teams in the HR management of artists, including tracking compliance, responding to queries, monitoring performance, overseeing time-logging accuracy, coordinating annual reviews, identifying next-show opportunities, and managing contract extensions.
- Coordinate weekly onboarding and offboarding activities, including pre-boarding, orientation, team integration, employee exits, documentation, and HR administration.
- Serve as the primary onboarding liaison between People Ops, Production, Recruitment, IT, and Payroll, ensuring a consistent employee experience, accurate recordkeeping, and continuous process improvement.
- Anticipate and mitigate people-related issues where possible, escalating concerns to People Ops in a timely manner.
- Conduct regular People Ops auditing including contract details, time off balances, and other employment information to ensure HRIS (Rippling) is accurate and up to date.
- Support the People Ops Lead in employee engagement initiatives and champion the studio’s People & Culture values.
Requirements
- Previous experience in HR coordination, resource coordination, production coordination, or a similar role—ideally within animation, VFX, games, or another creative production environment.
- Previous experience with onboarding and offboarding.
- A solid understanding of resource planning, crew capacity management, and the employee lifecycle within a production setting.
- Strong communication and relationship-building skills, with the ability to collaborate effectively across Production, HR, and Leadership teams.
- A high degree of professionalism, discretion, and good judgment when handling sensitive information or crew-related matters.
- Excellent organizational and time-management skills, with the ability to manage multiple priorities, maintain accurate tracking, and meet production timelines.
- Proficiency with spreadsheets, tracking tools, and production/HR systems (e.g., ShotGrid, Rippling, ATS tools, or internal platforms).
- A proactive, solutions-oriented mindset with a focus on supporting a positive crew experience and enabling smooth day-to-day operations.
- Professional proficiency in English.
- Eligibility to work in Canada.
- Ability to work 2 days per week on-site, including in-studio attendance during onboarding and predetermined Rush Weeks.
- Availability to start in late October to early November 2026.
Benefits
- Flexible work environment
- Extended Health and Wellness from day 1
- RRSP matching
- Hybrid work environment with choice to work remotely balanced with intentional in-person time for collaboration, creativity, and team building
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