Events & Meeting Coordinator supporting pharmaceutical and biotech organizations through seamless in - person, virtual, and hybrid meetings. Coordinating logistics, vendors, participants, budgets, and documentation across life sciences service lines.
About the role
- Senior Event Producer leading DashQ’s presence at key conferences, executing memorable events aligned with business objectives. Collaborating with various stakeholders to enhance market perception.
Responsibilities
- Lead DashQ’s presence across anchor conferences and the broader industry circuit, from brief to post-event wrap-up
- Build production plans, budgets, timelines, vendor scopes, staffing plans, run-of-show documents, and onsite execution plans
- Own exhibitor portals, sponsorship deliverables, booth and signage coordination, collateral, scanners, onsite requirements, and event-day needs
- Produce hosted events, dinners, executive gatherings, customer moments, receptions, partner events, VIP experiences, and private rooms
- Manage the full guest journey, including invitations, RSVP tracking, reminders, check-in, seating, name tags, hospitality flow, and follow-up coordination
- Partner with Sales and Customer Success to make sure the room is composed on purpose: the right accounts, customers, seniority, and conversations
- Help shape event concepts, onsite themes, interactive moments, hospitality touches, and branded experiences that make DashQ feel tangible and credible
- Turn an abstract or technical product into something operators can see, understand, and believe in through demos, customer-led moments, and “watch it work” experiences
- Coordinate vendors across venues, AV, booth builds, signage, catering, printing, staffing, photography, decor, gifting, transportation, and branded materials
- Support content capture around events, including customer conversations, founder moments, interviews, testimonials, recaps, and behind-the-scenes content
- Build the systems that help us scale: checklists, templates, vendor lists, production timelines, run-of-show formats, and playbooks by event type
- Close the loop after each event with recaps, guest notes, CRM handoff, account context, follow-up coordination, vendor feedback, and lessons learned
Requirements
- 5+ years of experience in event production, experiential marketing, brand activations, field marketing, agency production, corporate events, hospitality production, conference production, or similar roles
- Producing conferences, booths, hosted dinners, executive gatherings, customer events, partner moments, VIP experiences, and branded activations
- Account-based or field marketing for a considered, relationship-driven B2B sale
- Producing U.S. events from a Canadian base or Canadian events with U.S. teams, vendors, venues, or attendees
- Working with venues, organizers, booth and AV vendors, caterers, photographers, videographers, and production partners
- Supporting Sales, executives, customers, and external stakeholders in live environments
- Creating or contributing to experiential concepts, not just executing logistics
- Agency, experiential marketing, field marketing, or event production experience is a strong plus
Benefits
- Equity in the company in the form of stock options
- Health, dental, and vision benefits
- Company social events and team gatherings
- Personal development support
- Relocation support for candidates moving to Ottawa — we’ll make the move exciting, not painful
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