Marketing operations manager building campaign tracking, automation, dashboards, and data governance for Ashby’s enterprise recruiting software. Partnering with Revenue Operations to scale pipeline generation and measure marketing efficiency.
About the role
- Operations Associate running finance, hiring, vendor, and business operations for Alia, a Shopify popup and engagement platform. Maintaining processes and documentation while supporting a fast-scaling post-acquisition SaaS team.
Responsibilities
- Maintain spend and budget tracking spreadsheets
- Coordinate interview scheduling across candidates and the hiring team
- Maintain candidate pipeline tracking, including status updates and follow-ups
- Prepare and organize hiring materials such as job descriptions, assessment documents, and offer letter drafts
- Track SOW (Statement of Work) completion status and follow up with vendors and contractors
- Maintain a log of active contracts, renewal dates, and payment signatories
- Support calendar management and light logistics coordination for the Head of Operations
- Keep internal documentation (Notion) organized and up to date
- Take on ad hoc research, reporting, and data entry as needed
Requirements
- 2+ years of experience in an operations role at a fast-paced company; startup experience strongly preferred
- Fluent in written and spoken English
- Willing and able to work EST hours, regardless of home country
- Comfortable using spreadsheets beyond basic data entry, including formulas
- High attention to detail and reliable follow-through on recurring tasks without heavy oversight
- Comfortable handling financial and business data with discretion
- A self-starter who wants to learn, works hard, and leans into ambiguity as scope shifts
- Interest in ecommerce, Shopify, SaaS, or marketing technology is a plus
Benefits
- Opportunity to grow alongside a team that has recently gone through a successful acquisition and is scaling quickly
- Direct exposure to the operating rhythm of a company post-acquisition
- Opportunity to take on increasing ownership as the role and team grow
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