About the role

Document Control Specialist handling document control procedures and records management. Overseeing document systems and ensuring accessibility in compliance with standards.

Responsibilities

Oversee the secure lifecycle of corporate and project documents, including receipt and control of external documents, verification, numbering, recording, authorized distribution, release, filing, tracking, and archiving.
Ensure compliance with document control standards, security, permissions, confidentiality, and regulatory requirements.
Coordinate the distribution of documents to stakeholders (internal and external) and ensure proper version control.
Establish and maintain a centralized project document repository for easy controlled access and retrieval by corporate management, project teams and clients.

Bachelor’s degree in business administration, or related field.
Minimum of 3-5 years of experience in document control management, preferably in an engineering or construction environment.
Strong knowledge of document control software such as SharePoint, Unifier, Autodesk Construction Cloud, Procore, Aconex, and AutoDesk BIM 360.
Understanding how to track document changes, maintain version history, and ensuring project teams are always working with the most current and approved document versions.
Thorough knowledge of industry standards for document control, such as ISO 9001:2015, is required.
Proven experience managing high volumes of documents in a fast‑paced, project‑based environment
Strong knowledge of document control principles, including version control, metadata, numbering, and compliance
Exceptional organization and attention to detail, with the ability to maintain accuracy under pressure
Confident stakeholder communication, including enforcing document control standards with project teams and vendors
Ability to work independently, manage backlogs, and adapt to changing priorities

Competitive base salary: $70,000 – $80,000 (aligned with experience, qualifications, and education)
Profit-sharing: An above-market, performance-based annual profit-sharing program with a strong track record of meaningful payouts
Retirement: RRSP matching up to 5%
Health & wellness: Employer-paid health insurance, comprehensive wellness program, and generous parental leave
Time off: Generous vacation plan based on experience
Culture & community: Team-building activities, social events, and a supportive environment where we celebrate success together