About the role

Project Administrator supporting project setup, closeout, compliance, and document control at Maven. Helping deliver essential power, water, gas, and infrastructure projects across Western and Northern Canada.

Responsibilities

Assign and track project and proposal numbers according to Maven’s numbering system
Maintain accurate and up-to-date project records
Support project initiation and setup by opening project files and populating standard templates
Coordinate kickoff documentation with project teams
Coordinate project closeout, including final documentation, record archiving, and completion of administrative requirements
Track staff training, certifications, and compliance requirements
Flag upcoming renewals and maintain compliance records
Maintain document control processes across active projects
Support the development and implementation of Maven Hub, including content organization, testing, and user adoption
Provide office and administrative support as needed
Collaborate with project managers and teams across Maven business units
Report to the Corporate Services Manager

Diploma or degree in business administration, office administration, or a related field (or equivalent experience)
2+ years of experience in an administrative, project coordination, or document control role
Experience within engineering, construction, or infrastructure consulting would be an asset
Certificate in project administration, document control, or a related discipline would be an asset
Strong organizational skills and high attention to detail
Ability to manage multiple priorities and deadlines across teams
Proficient with Microsoft Office and SharePoint or similar document management platforms
Collaborative, service-oriented approach
Comfort working cross-functionally across business units
Legally authorized to work in Canada