About the role

CEO Assistant and Office Manager supporting Retailors, a sports and athleisure retailer operating Nike locations. Managing executive administration, Head Office operations, events, vendors, and confidential communications.

Responsibilities

Manage and maintain the CEO’s calendar, appointments, expenses, and travel arrangements
Coordinate CEO meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items
Screen, prioritize, and manage communications on behalf of the CEO
Prepare correspondence, presentations, briefing materials, and administrative documents
Facilitate communication between the CEO and internal stakeholders, Board members, business partners, and clients
Maintain confidential records, documents, and administrative information
Provide administrative coordination and follow-up support for CEO-assigned projects and initiatives
Organize and maintain CEO travel schedules, store visit trackers, and reporting documentation
Manage Head Office calendars, meeting room bookings, and shared office resources
Oversee day-to-day Head Office administration
Manage office supplies, equipment, service providers, and facility requirements
Organize company meetings, events, town halls, and team engagement activities
Act as first point of contact for office visitors, couriers, and deliveries
Monitor and administer office-related expenditure budgets and purchasing activities
Coordinate with internal and external service providers for IT, HR, facilities, and operational support

Bachelor’s degree or equivalent experience
3–5 years of experience as an Executive Assistant, Office Manager, or similar role
Retail industry experience is a plus
Exceptional organizational, communication, and time management skills
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools such as Asana and Trello
Ability to multitask and prioritize in a fast-paced environment
High level of professionalism, discretion, and judgment
Strong interpersonal skills and a positive, proactive attitude
Experience working directly with C-suite executives is preferred
Familiarity with retail operations and terminology is preferred
Experience with budgeting, vendor contracts, and expense reporting is preferred
Hebrew speaker is an asset

Equal opportunity employer committed to diversity and inclusion
Accommodation for applicants’ needs throughout all stages of the recruitment process
Some travel may be required