Administrative Assistant supporting Maple Reinders’ construction safety department in Mississauga. Managing records, communications, meetings, and Safety Week logistics.
About the role
- Administrative Assistant supporting Nova Scotia social development services. Coordinating recruitment, records, expenses, equipment, and office operations across Eastern Region offices.
Responsibilities
- Provide day-to-day administrative support to the Regional Service Delivery Manager and other regional leaders
- Manage calendars, meetings, agendas, minutes, correspondence, reports and follow-up items
- Prepare confidential correspondence across programs
- Process and track invoices, expenses and operational costs
- Respond to enquiries and connect employees, candidates, service providers and members of the public with appropriate contacts
- Coordinate recruitment activities, including interview scheduling, candidate communications, interview materials and hiring records
- Coordinate office maintenance requests and address facility needs
- Distribute and track laptops, monitors and other equipment across offices
- Coordinate Freedom of Information and Protection of Privacy requests
- Coordinate staff training and engagement events
- Support administrative projects, candidate inventories and hiring processes across the Eastern Region
- Occasionally travel between office locations
Requirements
- Completed a one-year program in business administration, office administration or a related field, plus at least three years of related administrative support experience; or an equivalent combination of education, training and experience
- Alternatively, four years of related administrative support experience or a completed related bachelor’s degree
- Experience coordinating detailed administrative work with multiple priorities and deadlines
- Experience creating, organizing and maintaining accurate electronic records, documents or tracking systems
- Experience handling confidential or sensitive information appropriately
- Experience using common office software for email, calendars, word processing and spreadsheets, such as Microsoft Outlook, Word and Excel, OneNote, Teams or comparable applications
- Ability to communicate information clearly and respectfully in writing, by telephone, virtually and in person
- Ability to work independently on assigned responsibilities and collaborate with employees, managers and service partners
- Ability to assess competing requests, adjust priorities and escalate urgent or sensitive issues appropriately
- Successful completion of applicable background checks and credential confirmation
- Asset experience includes interview coordination or SuccessFactors, invoice and expense processing, Freedom of Information and Protection of Privacy requests, records management, and Microsoft 365 applications
Benefits
- Defined Benefit Pension Plan
- Health insurance
- Dental insurance
- Life Insurance
- General illness benefits
- Short and Long Term Disability
- Vacation
- Employee and Family Assistance Programs
- Career Development with access to career guidance, tools, resources, and ongoing training
- Engaging workplace
- Countless career paths
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