Refractory specialist optimizing high - temperature materials for RHI Magnesita, a global supplier serving Canada’s steel industry. Leading trials, technical support, training, and sustainable product improvements.
About the role
- Torys law-firm coordinator managing sports and concert hospitality, ticketing, and client gifting in Toronto. Coordinating vendors, merchandise, memberships, and onsite events.
Responsibilities
- Coordinate all aspects of sports and concert-related events
- Source and secure venues and hospitality suites
- Arrange catering, prepare and distribute invitations, and manage guest lists and RSVPs
- Coordinate client gifts and liaise with internal firm members and external vendors
- Process event-related expenses and payments
- Support onsite event execution, including occasional after-hours work
- Coordinate ticketing processes and gifting requests with Marketing & Business Development, Human Resources, and Diversity, Equity & Inclusion teams
- Source, manage, track, and negotiate memberships with approval from the Manager, Events
- Track season tickets, including client distribution, invoice processing, and reconciliation
- Order and track client gifting needs
- Source, maintain, and distribute Torys branded merchandise
- Identify, assess, negotiate with, and manage gifting and merchandise vendors
- Create, develop, and manage the Torys Merchandise website and Holiday Gifting inventory
- Research industry trends and emerging products for gifting and promotional merchandise
- Maintain standardized gifting and merchandise processes, guidelines, and resource materials
- Train new event team members on Uber platforms, client gifting, and sports ticketing processes
- Conduct post-event reporting and analysis for sporting events and arts and entertainment initiatives
- Participate in department projects and initiatives
Requirements
- Post-secondary degree or diploma in office administration, or equivalent experience to successfully complete the essential requirements of the role
- 2–3 years of related experience, preferably within a law firm or professional services firm
- Proficiency in the MS Office product suite
- Experience working with a CRM database; InterAction preferred
- Experience working with ticketing platforms such as Ticketmaster or StubHub is an asset
- Exceptional client service orientation
- Ability to manage shifting priorities and multiple client needs simultaneously
- Excellent verbal and written communication skills
- Ability to interact with individuals at all organizational levels with tact and diplomacy
- Strong interpersonal skills and ability to work independently and collaboratively
- Excellent organizational, attention-to-detail, and time-management skills
- Ability to prioritize and meet tight deadlines with minimal supervision
- Sound judgment and ability to handle confidential information discreetly
- Flexibility to work overtime, including evenings and weekends
- Ability to travel occasionally when required
- Ability to safely lift and move moderate to heavy items occasionally, with Facilities team support when required
- Successful criminal record, social media, employment, and educational background checks
Benefits
- Hybrid work model
- 4 days in the office per week
- Accommodations available for applicants with disabilities
- AI-assisted recruitment process with all applications reviewed by Human Resources
- Diversity, equity and inclusion commitment
- Background checks conducted as part of employment offers
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