Executive Assistant supporting Ciena’s Global Supply Chain leaders. Coordinating calendars, travel, meetings, and stakeholder engagement for a high - growth networking technology company.
About the role
- Executive Assistant supporting Autodesk’s GTM Data & Intelligence leadership. Managing calendars, travel, meetings, communications, events, expenses, and confidential operations.
Responsibilities
- Manage complex calendars for the Sr. Director of GDI
- Coordinate executive travel, including itineraries, travel requirements, visa processes, and logistics
- Travel with the executive as needed, approximately 2-4 times per year
- Coordinate internal and external meetings, including agendas, materials, technology, and logistics
- Support leadership meetings, staff meetings, All Hands, manager calls, planning sessions, and employee and business reviews
- Capture notes, document action items, and track follow-up items
- Track expenses and purchase orders with Finance and accounts payable
- Support recurring meeting cadences, leadership communications, team coordination, and administrative follow-through
- Manage event logistics, including venues, A/V, catering, communications, materials, travel details, and onsite logistics
- Coordinate GDI-wide communications, collect inputs, prepare draft materials, and format updates
- Maintain Slack channels, email aliases, distribution lists, directories, and other team information systems
- Handle confidential employee, operational, organizational, leadership, and business information
- Build working relationships across the organization and with external partners
- Identify improvements to administrative processes, meeting logistics, documentation, information management, and day-to-day coordination
Requirements
- 2-5+ years of experience providing administrative support to senior leaders
- Experience managing complex calendars, coordinating meetings, preparing materials, supporting communications, booking travel, and processing expenses
- Ability to work in a fast-paced environment requiring strong prioritization, attention to detail, discretion, and follow-through
- Ability to handle confidential and sensitive information with professionalism and sound judgment
- Comfort with ambiguity and change; able to adapt quickly, stay organized, and help bring structure to administrative processes
- Strong written and verbal English communication skills
- Proficiency with Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Word, Slack, Microsoft Teams, and Microsoft SharePoint
- Experience coordinating meetings, events, travel, onboarding logistics, team documentation, or internal communications
- Prior experience planning global offsites, events, and all-hands meetings
- Strong interpersonal skills and ability to build productive working relationships
- Results-oriented team player with a customer-service mindset
- Prior experience working in the Tech industry preferred
- Ability to travel to events or internal meetings, locally and internationally, approximately 2-4 times per year
Benefits
- Annual cash bonuses may be included
- Commissions for sales roles may be included
- Stock grants may be included
- Comprehensive benefits package
- In-person onboarding and/or in-person ID verification may be provided/required
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Degree requirement
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