About the role

Part-time Office Coordinator keeping Benevity’s Calgary workplace welcoming, stocked, safe, and operational. Supporting reception, facilities, events, onboarding, vendors, and office logistics.

Responsibilities

Serve as the main point of contact at reception on Tuesdays, Wednesdays, and Thursdays, greeting Benevity-ites, guests, and candidates
Handle access control for the Calgary office, including access cards, visitor badges, and parking programs
Monitor incoming support requests through the ticketing platform
Maintain internal resources and keep office communications clear and current
Manage incoming and outgoing mail, couriers, and package deliveries
Keep the office clean, presentable, seasonally decorated, and stocked with supplies, snacks, and essentials
Assist with logistics and catering coordination for team events, meetings, and gatherings
Support onboarding and offboarding tasks, workstation allocations, and light space enhancements
Represent the Calgary office on the Health & Safety Committee
Help maintain OHS compliance, serve as designated Fire Marshal, and maintain first aid supplies and emergency plans
Liaise with building management, vendors, and service providers regarding office needs, deliveries, and basic maintenance
Manage expenses, reconcile team Visa charges, and maintain records for role-related spending

1–2+ years of experience in customer service, office coordination, or hospitality
Ability to work consistently onsite in the Calgary office Tuesday, Wednesday, and Thursday, approximately 8 hours per day
Welcoming, proactive service mindset
Ability to juggle multiple time-sensitive tasks, prioritize effectively, and adapt in a high-growth environment
Familiarity with modern workplace tools, or ability to quickly learn Slack, Jira, Confluence, and G Suite
Ability to handle physical tasks and regularly lift 25 lbs
Experience with project management, health and safety protocols, or fire warden duties is a plus