About the role

Junior Project Coordinator supporting Black & McDonald’s commercial, institutional, and industrial facility service projects. Coordinating schedules, documentation, vendors, clients, safety, and field operations across Southwestern Ontario.

Responsibilities

Support Project Representatives, Operations Supervisors, and Field Technicians in planning, executing, and completing sold projects
Assist with project scheduling, milestone tracking, budgeting, forecasting, and progress reporting
Coordinate internal and external resources for upcoming maintenance and project work
Coordinate activities between field staff, subcontractors, suppliers, and clients
Assist with work order creation, purchase orders, shop drawings, insurance certificates, notices of project, Form 1000s, and authority documentation
Maintain project documentation, records, and document control systems
Assist with project closeout, equipment list updates, drawings/layouts, and turnover documentation
Prepare proactive client recommendations, technician recommendation estimates, and client-facing documents
Obtain quotes, schedule repairs, and ensure contractor and service-provider work meets standards
Attend client and project sites to verify or execute work and support sales or client initiatives
Resolve problems and conflicts while maintaining communication with clients and stakeholders
Build relationships with clients, subcontractors, vendors, and internal stakeholders
Promote safety culture and ensure compliance with health and safety policies and regulations
Assemble safety boards and assist with safety plans, safety monitoring, and photo documentation management
Attend service, project, and safety meetings
Perform other duties as assigned

Post Secondary degree or diploma in Mechanical, Electrical, or Civil Engineering; Engineering Technology; Construction Management; or Energy Systems & Sustainability
Equivalent industry experience as a skilled tradesperson in HVAC/R, Electrical, Plumbing, or related fields
1–3 years’ experience in a related field is an asset
Knowledge of HVAC/R, Combustion, Plumbing, and Electrical fields is an asset
General knowledge of built-environment mechanical, heating, cooling, plumbing, electrical, and energy systems, including related standards and good practices
Proactive problem-solving, accountability, and follow-through
Organization and time-management skills; ability to manage several concurrent activities with tight timelines
Ability to work independently and as part of a team in a fast-paced environment
Willingness to learn, grow, and take on new challenges
Strong written and verbal communication skills and advanced multitasking skills
Valid Ontario G class driver’s licence and willingness/ability to travel throughout Southwestern Ontario
Proficient user of Office365 software, including Word, Excel, PowerPoint, and Teams
Ability to obtain federal, provincial, and/or local security clearances, such as a criminal background check

Group insurance benefits
Pension plan
Annual performance bonus
Career development programs
Other HR programs
Accommodations available upon request for candidates taking part in all aspects of the recruitment and selection process