Senior Project Manager onboarding Canadian healthcare clinics to an eReferral and eOrder platform. Leading site activations, stakeholder coordination, and delivery of healthcare technology projects.
CA
Project Coordinator – Administrator
Posted 4 hours ago
About the role
- Project Coordinator supporting CMHA Ontario’s provincial workplace mental health initiative. Coordinating partners, administration, reporting, procurement, and program delivery across Ontario.
Responsibilities
- Support planning and implementation of the provincial project work plan
- Collaborate with team members to implement activities, monitor timelines, and evaluate frameworks and processes
- Create and refine standard operating procedures and support change management for related tools and workflows
- Support communication and coordination among project partners
- Manage project schedules, meetings, agendas, minutes, and action tracking
- Coordinate client/participant registration, onboarding, and administrative processes
- Participate in internal project team and Programs Department meetings
- Support procurement, contract administration, and vendor coordination
- Assist with financial tracking, invoice processing, and budget monitoring with Finance
- Track resource usage and maintain inventory
- Coordinate packaging, shipment, shelving, and organization of program supplies and materials
- Maintain project documentation, records, and implementation tools
- Support accurate administrative and program data collection and synthesis
- Ensure workflows align with privacy, documentation, and compliance requirements
- Prepare and submit Ministry reports, partner reports, and Steering Committee materials
- Provide administrative support for project governance, implementation, and continuous quality improvement activities
- Perform other duties as required
Requirements
- 2-3 years’ work experience in project coordination is required
- Work experience with Ontario’s healthcare, business, and/or non-profit sector is a strong asset
- Experience with basic data analysis is an asset
- Well-developed administrative, organizational, analytical, and problem-solving skills is required
- Familiarity with key concepts of mental health promotion, health equity, and social determinants of health is an asset
- Excellent verbal and written communication skills, including strong writing, editing, and presentation skills with a high attention to detail
- Experience applying judgment, initiative, and discretion when dealing with confidential, legal, and/or sensitive information
- Proficiency with Microsoft Office (Word, PowerPoint, Excel, SharePoint, and Outlook)
- Experience with Smartsheet software is an asset
- Experience with implementing and supporting programmatic change is preferred
- G Class license is an asset
- Proof of full COVID-19 vaccination required as a condition of employment
- Ability to work standard office hours, currently 35 hours/week
- Ability to attend meetings throughout the workday/workweek and travel regularly as required
Benefits
- Comprehensive benefits package
- Pension through HOOPP
- Life insurance
- Health insurance
- Dental insurance
- Exclusive paid time-off
- Opportunities for professional development
- Hybrid work model: office 3 days/week and home 2 days/week
- Accommodation available at all stages of the recruitment and selection process
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