Administrative Coordinator supporting Blackline Safety’s connected - safety technology evaluations. Coordinating equipment logistics, customer records, reporting, and cross - functional sales operations.
About the role
- Senior Administrative Assistant supporting CMHA Ontario, which improves mental-health services and addiction support. Coordinating confidential executive administration, calendars, meetings, reports, travel, and stakeholder events.
Responsibilities
- Provide daily administrative and coordination support to the Chief Operating Officer and four Chief Officers on the executive leadership team
- Coordinate Chief Officers’ time-management activities, Outlook calendars, appointments, meetings, agendas, presentations, and events
- Provide administrative and clerical support, including managing mail, processing invoices and expense claims, records management, and taking and distributing meeting minutes
- Respond to and redirect unsolicited emails and calls
- Administer privileged material and information confidentially and sensitively
- Maintain confidential files and prepare correspondence, memoranda, meeting minutes, reports, and spreadsheets
- Set up surveys and prepare reports using online survey tools and appropriate technology
- Organize travel arrangements
- Support coordination of large meetings and stakeholder events
- Meet regularly with the Executive Assistant to the CEO and Board Liaison to coordinate and plan across the C-suite
- Attend meetings throughout the workday/work week, including meetings scheduled on short notice
Requirements
- Minimum 3–5 years’ work experience in an administrative capacity or equivalent training
- Experience within the healthcare sector is an asset
- Knowledge of administrative protocols and procedures
- Proficiency with word processing, Outlook, SharePoint, Smartsheet, Salesforce, graphics, spreadsheets, and databases
- Ability to produce accurate reports, correspondence, presentations, charts, tables, and other documents
- Communication and interpersonal skills to manage relationships with internal and external stakeholders and staff
- Analytical and problem-solving skills
- Good written communication skills
- Ability to manage sensitive and/or confidential information with discretion
- Ability to determine work priorities amid conflicting demands and deadlines
- Good organizational skills
- Well-developed administrative, organizational, problem-solving, multitasking, prioritization, and time-management skills
- Full COVID-19 vaccination and proof of vaccination required as a condition of employment
- Ability to work in a hybrid arrangement, normally 3 days per week from the office and 2 days from home
- Cover letter and resume required
Benefits
- Pension through HOOPP
- Life insurance
- Health insurance
- Dental insurance
- Exclusive paid time-off
- Opportunities for professional development
- Workplace and candidate accommodation available at all stages of the recruitment and selection process upon request
Job title
Job type
Experience level
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Degree requirement
No Education Requirement
Location requirements
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