Executive Assistant supporting Manulife insurance executives with advanced administration, coordination, and communications. Managing projects, meetings, travel, expenses, and stakeholder follow - up in Toronto’s hybrid financial - services environment.
About the role
- Executive Assistant supporting Ciena’s Global Supply Chain leaders. Coordinating calendars, travel, meetings, and stakeholder engagement for a high-growth networking technology company.
Responsibilities
- Serve as a trusted strategic partner to an Executive, enabling focus, efficiency, and effective decision-making across a global organization
- Build strong relationships with senior leaders and teams across research and development, product line management, supply chain, sales, marketing, human resources, and information technology
- Coordinate and facilitate complex internal and external meetings, including large-scale all-hands calls, tech forums, and senior leadership summits
- Lead end-to-end executive calendar management, prioritizing customer, partner, and internal engagements
- Manage complex domestic and international travel logistics across multiple time zones
- Establish an effective working rhythm with the Executive, ensuring real-time communication, proactive anticipation of needs, and timely follow-through
- Provide local office and event support for visiting customers and internal and external stakeholders, including meeting logistics and on-site coordination
Requirements
- 4+ years of experience supporting executives in a fast-paced, global business environment
- Exceptional written and verbal communication skills with a high degree of professionalism and discretion
- Demonstrated ability to operate independently with strong business judgment and confidentiality
- Proven ability to anticipate needs, prioritize effectively, and manage competing demands
- Strong collaboration, problem-solving, and organizational skills
- Proficiency in Microsoft Office
- Flexibility to accommodate variable work hours based on business needs
- Experience supporting executives in technology and/or product, supply chain organizations
- Exposure to international business environments and cross-cultural collaboration
- Experience coordinating complex, multi-time-zone travel
- Familiarity with Workday, Oracle, and Copilot
- Experience supporting customer or high-visibility stakeholder visits
Benefits
- Development opportunities
- Flexibility
- Medical, dental, and vision plans
- DCPP (Canada) with company matching
- Employee Stock Purchase Program (ESPP)
- Employee Assistance Program (EAP)
- Company-paid holidays
- Paid sick leave
- Vacation time
- Paid Family Leave and other leaves of absence
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No Education Requirement
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