Administrative Assistant supporting Maple Reinders’ construction safety department in Mississauga. Managing records, communications, meetings, and Safety Week logistics.
About the role
- Administrative Assistant supporting Desjardins vice-presidential leadership with secretarial, meeting, and budget coordination. Hybrid role requiring advanced French and intermediate English.
Responsibilities
- Carry out secretarial tasks, including drafting, revising, updating and formatting documents for various departments
- Carry out internal administrative tasks, including sales tracking, dashboards, expense reports, inventory management and performance reviews
- Help the vice-president manage their agenda, mail, emails and phone calls
- Coordinate preparation of deliverables for decision-making bodies
- Plan and attend management committee and other meetings
- Draft reports and minutes and follow up as needed
- Handle the unit's budget process, including budget preparation and identifying and explaining variances
- Provide administrative and secretarial support to a vice-president and other members of the unit
- Coordinate, plan and prioritize unit management activities
- Interact with stakeholders and independently make decisions and carry out tasks according to administrative needs
Requirements
- Trade school diploma in a related field
- A minimum of four years of relevant experience
- Other combinations of qualifications and relevant experience may be considered
- Proficiency of advanced French both oral and written
- Intermediate knowledge of English due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients
- Action oriented
- Communicates effectively
- Customer Focus
- Differences
- Interpersonal Savvy
- Nimble learning
- Plans and aligns
- Situational adaptability
- Tech savvy
Benefits
- Competitive salary and annual bonus
- 4 weeks of flexible vacation starting in the first year
- Defined benefit pension plan that provides predictable, stable income throughout retirement
- Group insurance including telemedicine
- Reimbursement of health and wellness expenses and telework equipment
Job title
Job type
Experience level
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Not specified
Degree requirement
Location requirements
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