Administrative Assistant supporting Maple Reinders’ construction safety department in Mississauga. Managing records, communications, meetings, and Safety Week logistics.
About the role
- Administrative Assistant supporting Desjardins vice-president and unit operations. Coordinating documents, meetings, agendas, reports, and budget activities in Montréal’s hybrid workplace.
Responsibilities
- Carry out secretarial tasks, including drafting, revising, updating and formatting documents
- Carry out internal administrative tasks, including sales tracking, dashboards, expense reports, inventory management and performance reviews
- Help the vice-president manage their agenda, mail, emails and phone calls
- Provide administrative support to other members of the unit as needed
- Coordinate preparation of deliverables for decision-making bodies
- Plan and attend management committee and other meetings
- Draft reports and minutes and follow up as needed
- Handle the unit’s budget process, prepare budgets, and identify and explain variances
- Proactively and independently make decisions and carry out tasks according to administrative needs
- Interact with stakeholders and tailor communication approaches as needed
Requirements
- Trade school diploma in a related field
- A minimum of four years of relevant experience
- Other combinations of qualifications and relevant experience may be considered
- Knowledge of French is required
- Proficiency in written French
- Ability to carry out complex administrative and secretarial tasks
- Ability to coordinate, plan and prioritize management activities
- Ability to manage agendas, mail, emails and phone calls
- Ability to prepare deliverables for decision-making bodies
- Ability to plan and attend management committee and other meetings
- Ability to handle budget preparation and explain variances
Benefits
- Competitive salary and annual bonus
- 4 weeks of flexible vacation starting in the first year
- Defined benefit pension plan that provides predictable, stable income throughout retirement
- Group insurance including telemedicine
- Reimbursement of health and wellness expenses and telework equipment
Job title
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