About the role

Management Assistant supporting Desjardins caisse leadership with schedules, committees, meetings and records. Coordinating administrative processes, communications and management support in a hybrid role.

Responsibilities

Support the general manager and caisse managers in managing and monitoring schedules, phone calls, emails and mail
Coordinate delivery of files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees
Prepare for and attend meetings, take minutes and follow up on resulting business
Organize logistics for team meetings, committees, general meetings, training courses, telephone conferences, travel and public relations activities
Support internal caisse communications, including employee meetings, annual general meetings and special meetings
Perform internal management administrative tasks, including tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, and conducting performance evaluations
Manage documents and update records through filing, purging and storage in accordance with practices and regulations
Draft, format, update, create and revise information documents
Support managers in retrieving information, carrying out business processes and using information systems

Trade school diploma in a related field
A minimum of three years of relevant experience
Other combinations of qualifications and relevant experience may be considered
Knowledge of French is required
Understanding of the philosophy and fundamentals of financial services cooperatives
Knowledge of service standards
Available to work from Monday to Friday
Action oriented
Communicates effectively
Customer Focus
Differences
Nimble learning
Plans and aligns
Situational adaptability

Competitive salary and annual bonus
4 weeks of flexible vacation starting in the first year
Defined benefit pension plan that provides predictable, stable income throughout retirement
Group insurance including telemedicine
Reimbursement of health and wellness expenses and telework equipment
Benefits apply based on eligibility criteria.