Facilities Coordinator at JLL responsible for operational excellence in facility management and client relationship support. Proactively coordinates repairs and maintains vendor relationships in a professional office environment.
About the role
- Real Estate & Facilities Coordinator managing capital projects, operational initiatives, and real estate improvements at Desjardins. Supporting various initiatives primarily in the Aurora office with collaboration across locations.
Responsibilities
- Coordinate and track capital projects, office renovations, tenant improvements, and building initiatives in the Aurora office while providing project support for other locations as required
- Assist in developing and maintaining project schedules, tracking progress, monitoring milestones, resolving issues, and ensuring project deliverables are completed efficiently and effectively
- Coordinate activities between internal stakeholders and external partners, including engineers, architects, contractors, HVAC specialists, building system consultants, and vendors to support successful project execution
- Support procurement activities by assisting with the preparation, issuance, administration, and evaluation of Requests for Proposals (RFPs), as well as vendor communications and onboarding
- Provide coordination support for construction projects, tenant improvements, and base building renovations, including site coordination, contractor scheduling, and issue tracking throughout project execution
- Assist in the planning and implementation of energy-efficiency, sustainability, and building decarbonization initiatives, while tracking project performance, key milestones, and related documentation
- Provide coordination support during building incidents and emergency situations, including assisting with communications, response activities, and the maintenance of emergency preparedness plans and documentation
- Maintain organized project records, including contracts, drawings, permits, inspection reports, and consultant deliverables, while tracking regulatory requirements and supporting compliance with applicable standards, policies, and building regulations.
Requirements
- Bachelor's degree in Business, Real Estate, Construction Management, Engineering, Architecture or in a related field
- A minimum of two years of relevant experience in project coordination, real estate, construction, or facilities management
- Experience coordinating multiple projects and stakeholders in a fast-paced environment
- Experience working with vendors, consultants, contractors, and service providers
- Experience with project tracking tools (e.g., MS Project, Smartsheet) and CADD
- Experience preparing reports, maintaining documentation, and managing project records
- Experience in sustainability, energy efficiency, decarbonization, or environmental initiatives
- Advanced proficiency using Microsoft Excel, Word, and Outlook
- Knowledge of procurement processes, vendor management, and Requests for Proposals (RFPs)
- Intermediate knowledge of construction or building systems
- Available for travel in the OAW region
- Must have a valid driver's license
Benefits
- Competitive salary and annual bonus
- 4 weeks of flexible vacation starting in the first year
- Defined benefit pension plan that provides predictable, stable income throughout retirement
- Group insurance including telemedicine
- Reimbursement of health and wellness expenses and telework equipment
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.