Stagiaire en administration au sein de Zen dans ma tête, organisme sans but lucratif québécois promouvant la santé mentale. Soutien aux opérations administratives, communications, données et événements.
About the role
- Construction Contract Administration Assistant at DIALOG managing project documentation and assisting in contract processes. Collaborating with clients, contractors, and team members in architectural design solutions.
Responsibilities
- Set-up, maintain and close-out projects utilizing DIALOG’s chosen construction management software, Onware
- Assist Contract Administrators in receiving, compiling, distributing and tracking project documentation including: construction meeting minutes, change management (PCN/CCN/UCR/Quotations/CO, etc.), Supplemental Instructions (SI), submittals (shop drawings and samples), and Requests for Information (RFI)
- Assist in the review and verification of Contractor invoicing and the preparation and distribution of the Certificate for Progress Payment (CPP)
- Educate internal and external project team members on Contract Administrative processes and troubleshoot issues
- Maintain internal and external relationships with clients, contractors and consultants.
Requirements
- Experience in the Architecture, Engineering and Construction (AEC) industry
- An organized approach with intuitive protocols for others to follow
- Personable, professional manner with excellent communication skills
- Demonstrated experience with data entry, document control, and client/contractor support
- Meticulous attention to detail, capable of proofing documentation
- Maintain strong client, contractor and consultant relationships
- High computer literacy, ability to understand new software and adapt as practice changes
- Able to prioritize and manage time to meet tight deadlines
- Reliable and resourceful, a “go to” person for the team
- Work independently with minimal managerial supervision
- 2+ years of construction contract administrative or construction project coordinator work experience (while not required)
- Knowledge about design and construction processes and terms (while not required)
- Experience managing construction documentation (while not required)
- Experience with Onware, DIALOG’s chosen construction management software (while not required)
- Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.) (while not required)
- Experience with Microsoft Office (Excel, Word) and Bluebeam (while not required)
Benefits
- Parental leave top-up programs for all parents upon the birth or adoption of a child
- RRSP matching
- Competitive medical and dental benefits coverage upon the first day of employment
- Discounted memberships
- Encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program
- Reimbursement for professional memberships and dues
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