Project Coordinator supporting medical communications projects at a Toronto agency. Coordinating timelines, documentation, MLR reviews, meetings, billing, and project reporting.
About the role
- AI & Creative Project Manager driving client delivery, internal IP, and prospecting for HYPERMUSE’s AI image and video studio. Building scalable production workflows while protecting creative quality and client trust.
Responsibilities
- Lead studio prospecting, identify and pursue client opportunities, build relationships, and convert conversations into scoped projects
- Manage internal studio projects and intellectual property
- Own AI image and video projects from kickoff through final delivery across multiple clients and timelines
- Lead client communications, production check-ins, expectation management, next steps, and feedback consolidation
- Support brief intake and concept alignment by refining scope into executable plans
- Establish timelines, milestones, review cycles, approval gates, versioning, and definitions of done
- Run working sessions with Creative and Production teams, remove blockers, and maintain momentum during rapid iteration
- Protect creative intent, taste, brand fit, and quality standards
- Steward transparency, trust, and compliance around production, deliverables, and client approvals
- Identify bottlenecks, refine workflows, and implement improved processes as studio volume grows
Requirements
- At least 5 years of project management experience in a creative agency, VFX studio, cinema production environment, 3D animation studio, or social-first marketing agency
- Proven experience managing multiple projects in parallel with high client touch, tight timelines, and many stakeholders
- Strong production instincts and understanding of creative work, including traditional photoshoots and image construction
- Excellent client presence and proactive commercial mindset, including client pitching and prospecting
- Highly organized and systems-minded
- Comfortable in fast-moving environments with rapidly evolving tools and workflows
- Creative sensitivity to spot risks, ask the right questions, and help shape direction
- Experience building scalable workflows in a growing studio or startup environment
- Experience with AI-enabled or rapid-iteration creative pipelines is a major plus, or strong curiosity and exposure to AI tools/work
- Familiarity with usage rights and licensing sensitivities in content production is helpful
Benefits
- Unlimited Paid PTO
- 12 Monthly Personal Days
- Flexible Work Environment with minimal office attendance for those near hubs
- Snacks and pet-friendly spaces at Montreal and Toronto offices
- Remote Work
- Freestyle Fridays, ending at 2:00 PM ET
- Dental, vision, and medical insurance coverage for the employee and loved ones
- Internal mobility opportunities
- Startup environment backed by 15+ years of experience and organizational stability
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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