About the role

Project Administrator supporting Entuitive’s transportation structures projects, proposals, and internal initiatives. Coordinating meetings, reporting, travel, financial administration, and cross-functional project delivery.

Responsibilities

Manage meeting logistics for project, business development, and internal meetings, including scheduling, agenda preparation, and actionable minutes
Manage correspondence and act as a point of contact for scheduling and follow-ups on behalf of leaders
Assist with presentations and reports for projects, proposals, and internal initiatives
Maintain and update templates and tools in Word, Excel, and PowerPoint
Support proposal and project administration, including CRM/ERP data entry and coordination with management tools
Coordinate travel arrangements and logistics for leaders
Support financial administration, including expense reports, timesheet coordination, and invoice tracking
Support organization and execution of internal team activities and events
Coordinate with project, business development, and internal leaders across the country to support project delivery and cross-functional workstreams

Minimum 1-2 years of experience working within project teams, office administration, business development, and/or proposal team
Experience working in the Architecture, Construction, Consulting and/or Engineering industry strongly preferred
Proficiency in Microsoft Office Suite, CRM systems, and bid management tools
Strong organizational, attention to detail, and analytical skills
Comfort working with numbers and financial data entry
Excellent written and verbal communication skills
Ability to work independently and multitask in a fast-paced, deadline-driven environment
Proactive, self-starting approach and ability to anticipate needs