Office Manager and Consular Adviser running NZTE’s Vancouver office, finances, and consular services. Supporting New Zealanders in Canada and coordinating with government partners.
About the role
- Administrative Assistant supporting Maple Reinders’ construction safety department in Mississauga. Managing records, communications, meetings, and Safety Week logistics.
Responsibilities
- Provide administrative support to the Safety Department
- Prepare, format, organize, and maintain paperwork, reports, presentations, spreadsheets, and departmental records
- Create and distribute professional communications and documents, including notices and updates
- Assist with departmental requests and special initiatives, including coordinating Safety Week logistics
- Support project teams with filing, document assembly, record-keeping, and meeting minutes
- Assist office and project teams with general meetings, office and social events, and recurring coordination meetings
- Manage multiple requests accurately and respond to changing departmental needs
- Use computer programs confidently and learn new systems as required
- Produce accurate, timely work in a fast-paced environment
- Provide a collaborative, service-focused approach
Requirements
- High school diploma or equivalent
- Minimum 5 years of experience in an Administrative role
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint
- Excellent written and verbal communication skills
- Strong attention to detail and commitment to accuracy
- Effective organizational and time-management skills
- Professional discretion when managing confidential information
- Fast, accurate typing skills
- Ability to work independently while also supporting a collaborative team environment
- Previous experience supporting a Safety, Construction, Engineering, or Operations team is considered as an asset
- Experience supporting teams across multiple locations or time zones is considered as an asset
Benefits
- Competitive Salaries (paid weekly)
- Starting at three weeks paid vacation plus additional gifted days off over the Christmas break
- RRSP with employer matching (up to 5%)
- Discretionary bonuses & profit sharing
- Group Health Insurance Plan (medical, dental, health care spending account)
- Life insurance and disability coverage
- Employee rewards program (Maple Points)
- Discount programs & memberships
- Employee and Project referral bonuses
- Employee Assistance Program
- Career growth and learning opportunities, including professional certifications
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