Events Coordinator delivering conferences, summits, awards, and client events for The Globe and Mail. Managing logistics, speakers, sponsors, attendees, onsite execution, and post - event analytics.
About the role
- Client Relations & Events Coordinator supporting events, gifting, Salesforce reporting, and client experiences. Hybrid Calgary role at Canadian law firm McCarthy Tétrault.
Responsibilities
- Support the National Events team and Client Relations and gifting activities
- Support planning and execution of in-person, hybrid and virtual events
- Research, source and book venues, entertainment, gifting and other services
- Prepare onsite event materials
- Assist with onsite event registration and event delivery
- Monitor shared inboxes and respond to client event inquiries
- Update RSVPs and attendance in Salesforce
- Prepare event reports, metrics and data analysis
- Coordinate seasonal and ad hoc client gifting initiatives
- Process invoices and reconcile credit card statements
- Prepare and process event recordings for client distribution
- Collaborate with firm teams to fulfill event and gifting needs
- Keep the Client Relations Manager informed of project progress and escalation issues
- Contribute to Client and Markets and Client Relations team initiatives and special projects
Requirements
- Minimum of 2 years of relevant work experience
- Post-Secondary education in business, marketing, communications, and/or diploma in event management is an asset
- Experience with virtual event platforms is an asset
- Bilingualism (French and English) is an asset but is not required
- Proficiency with MS Office suite
- Ability to quickly learn and leverage new technology solutions
- Experience working with Salesforce and SharePoint is an asset
- Professional maturity, including strong interpersonal skills, tact and discretion
- Excellent oral and written communication skills
- Excellent organizational skills
- High attention to detail and commitment to quality
- Ability to handle multiple tasks simultaneously and set priorities with challenging deadlines
- Ability to complete designated tasks systematically and logically
- Ability to work in a demanding, fast-paced environment
- Ability to work onsite
- Ability to be flexible and adaptable
- Flexibility to work extra hours during peak periods and regularly outside normal business hours
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm
- Competitive compensation including paid overtime
- Professional development and growth opportunities
- Two-way feedback culture
- Strong community involvement
- Commitment to equity, diversity and inclusion
- Collaborative, cohesive culture
- Accommodation during the recruitment process
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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