Litigation Legal Assistant supporting three commercial litigators at a Toronto law practice. Preparing court documents, managing deadlines, filings, files, calendars, accounts and client communications.
About the role
- Legal Assistant supporting real property and planning lawyers at McCarthy Tétrault, a leading Canadian law firm. Managing legal documents, files, calendars, travel, clients and billing support.
Responsibilities
- Prepare, edit, format, print, scan and revise correspondence, memoranda, transaction documents, reports, forms, labels and other printed material
- Coordinate and disperse tasks to Document Specialists, Administrative Clerks, Billing Assistants and other resource groups
- Proofread documents and check formatting, spelling, grammar and clarity
- Open, maintain, organize and retrieve large and complex paper and electronic files
- Work with Records Management and Administrative Clerks to create, maintain and store client files
- Update assigned lawyers’ calendars, meetings, appointments, due dates and client-related activities
- Coordinate lawyer travel arrangements, itineraries and travel expense reports
- Update client database contact names and addresses
- Coordinate client meetings, rooms, catering and audio-visual equipment
- Review and route incoming mail and faxes; process outgoing mail and faxes
- Receive, screen and direct incoming calls and respond to routine client inquiries
- Assist with daily time entry preparation and finalization for billing
- Coordinate new Client and Matter openings with Finance, including KYC
- Coordinate activities with Office Services, Marketing and other functional areas
- Provide backup support and proactively support assistants and legal teams
- Maintain and update job knowledge and technical skills through education opportunities
- Perform other duties as assigned
Requirements
- Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent
- Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment
- Experience in Real Property & Planning would be an asset
- In-depth knowledge of business and legal terminology
- Strong attention to detail
- Superior word processing, spelling, proofreading and editing skills
- Capacity to perform duties with speed and accuracy
- Strong time management, organizational and multi-tasking skills
- Ability to work under pressure to meet important deadlines
- Ability to follow up on files and delays with minimal supervision
- High level of discretion and confidentiality
- Flexibility to occasionally work overtime
Benefits
- Outstanding benefits from day one, including insurance premiums paid by the Firm
- Wellness and technology reimbursements
- Confidential mental health support through Dialogue
- Virtual healthcare assistance
- Proactive wellness resources
- Competitive compensation
- Paid overtime
- Generous time off
- A day off to volunteer
- A day off for your birthday
- Ongoing professional development opportunities
- Strong community involvement and commitment to equity, diversity and inclusion
- Supportive, collaborative culture
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