Administrative Assistant supporting Board governance, risk management, and accreditation for Calgary West Central Primary Care Network. Coordinating meetings, records, documentation, and compliance activities.
About the role
- Travel administrative assistant coordinating bookings, reporting, and scheduling for Geotech Drilling’s geotechnical and environmental drilling operations. Supporting field crews, project managers, and internal departments.
Responsibilities
- Manage travel requests and travel bookings for the Travel Coordinator
- Track flight, hotel and rental vehicle bookings using an internal Access database
- Provide travel reports, travel summaries and expense data as requested
- Reconcile travel credit cards
- Coordinate communication between field crews, project managers, and internal departments
- Support onboarding activities, training coordination, and scheduling for division personnel
- Perform general filing, photocopying, scanning, ordering supplies, and maintaining office organization
- Perform additional administrative duties, special projects, and support activities as required
Requirements
- Strong organizational, planning, and time-management skills
- Exceptional attention to detail and ability to maintain confidentiality
- Excellent verbal and written communication skills
- Proven ability to prioritize multiple tasks and adapt to changing priorities
- Self-motivated with the ability to work independently and collaboratively within a team environment
- Strong computer skills, including Microsoft Office Suite (Outlook, Word, Excel, Access, PowerPoint, and Teams)
- Experience coordinating projects, schedules, or administrative functions in a project-based environment is considered a strong asset
- Experience in engineering, construction, geotechnical, drilling, or other industrial sectors is considered an asset
- Professional demeanor with strong interpersonal and stakeholder relationship-building skills
- Experience with document management systems and business software platforms is considered an asset
- Administrative Assistant Certificate, Business Administration Diploma, or equivalent education and experience preferred
- Post-secondary education in business administration, project coordination, or a related field is considered an asset
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Degree requirement
No Education Requirement
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