Faculty administrative assistant supporting the University of Alberta’s Education faculty. Coordinating executive support, academic hiring, programs, events, and Dean’s Office projects.
About the role
- Administrative Assistant providing high-level support to two Vice Presidents in Commercial Financial Services. Managing executive schedules and enhancing operational efficiency in a financial services environment.
Responsibilities
- Plan and monitor critical aspects of the market, such as operating expenses, staff cost budgets, the business unit’s recognition programs, client and staff event management, and internal regional communications processes
- Provide support to plan, organize and administer the VP’s calendar and ensures pre-preparation for all bookings
- Prioritize the VP’s time against the highest impact activities
- Actively manage incoming and outgoing correspondences and act as a point of contact between executives and employees/clients
- Support the VP with risk and compliance requirements, transit routines, and overall market office operations
- Prepare the VP for weekly, monthly and quarterly reviews & routines, including electronic documentation management and all information reporting
- Coordinate technical aspects of on-boarding of new hires, including equipment orders and system access setup
- Uphold a strict level of confidentiality
Requirements
- 3 – 5 years’ experience providing administrative support at the executive level
- Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners and donors
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Experience in the Financial Services sector (nice-to-have)
Benefits
- A comprehensive Total Rewards Program including bonuses and flexible benefits
- Competitive compensation
- Significant exposure to stakeholders across Canadian Banking and other business units
- Access to various programs, resources and technology
Job title
Job type
Experience level
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