Executive assistant supporting CPAWS, a national conservation charity, and its Board of Trustees. Managing executive administration, governance records, meetings, budgets, and AGM coordination.
About the role
- Executive Assistant supporting Rockwell Automation’s AMR VP/GM. Managing calendars, travel, meetings, expenses, facilities, and administrative projects in a hybrid office role.
Responsibilities
- Provides administrative support to the VP/GM, including scheduling, calendar management, correspondence, supplies, and specially assigned projects.
- Schedule domestic and international trips, including developing complex itineraries and reservations.
- Prepare all expense reports for the VP/GM.
- Schedule meetings and conferences and prepare required materials and agendas.
- Welcome guests in person or by telephone; answer or direct inquiries.
- Update the correct point person on correspondence critical to the department.
- Arrange hotels and car service for traveling visitors and employees.
- Arrange onsite luncheons for meetings.
- Review, code, and input invoices for processing.
- Update HR organizational charts and Outlook distribution lists.
- Update Facilities floor plans and coordinate evacuation rosters and training.
- Complete special projects as assigned.
- Report to the VP GM, AMR.
Requirements
- High School Diploma or GED.
- Legal authorization to work in the US. We will not sponsor individuals for employment visas, now or in the future, for this job opening.
- Typically requires a minimum of 4 years of related experience.
- Advanced use of Windows, Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Experience working in collaborative, team environments.
- Ability to pay attention to detail and be proactive.
- Ability to prioritize and independently make sound decisions.
- Demonstrated capability to work on multiple types of activities at any one time.
- Experience working and collaborating with different people at multiple levels across the organization and varying global locations.
Benefits
- Health Insurance including Medical and Dental
- Health Care Spending Account (HCSA – dependent on the plan chosen)
- Employee Assistance Program (EAP)
- Retirement plans
- Paid Time off
- Volunteering Time off
- Employer Savings Plan Matching (includes RRSP, TFSA, and EPSP)
- Employer Paid DC Pension
- Maternity and Parental Leave Top-Up
- Fitness Reimbursement Program
- Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
- Health Insurance including Medical, Dental and Vision
- 401k
- Paid Time off
- Parental and Caregiver Leave
- Flexible Work Schedule where you will work with your manager to enjoy a work schedule that can be flexible with your personal life.
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