Executive Assistant supporting the University of Alberta’s Internal Audit and Risk Management operations. Coordinating executive schedules, meetings, communications, onboarding, and financial transactions.
About the role
- Secretary supporting Nova Scotia’s Victim Services program for crime victims. Managing administrative operations, client contact, records, meetings, invoices, and regional office support.
Responsibilities
- Assist in delivering services to victims of crime through secretarial and administrative functions for the Provincial Victim Services Program
- Provide administrative support to Regional offices and Head Office, including support for senior program staff
- Answer the main phone line and prepare correspondence
- Manage databases and prepare statistics using spreadsheets
- Provide front desk coverage and direct victims, the public, and justice partners to appropriate services
- Code-block invoices for signature and payment
- Book in-person and virtual meetings
- Open, prepare, and distribute mail
- Maintain electronic filing systems and Regional Office general email accounts
- Order office supplies and printed materials
- Prepare quotations for off-site training events
- Take meeting minutes
- Support administrative assistants and perform other related duties
Requirements
- One year secretarial or commercial course supplemented by three years of related secretarial experience, including experience dealing with traumatic events
- Equivalent combination of training and experience may be considered
- Four years of related work experience may qualify as an equivalency
- Proficiency in typing, word processing, Microsoft Word, Excel, Outlook, and internet use
- Ability to multitask and prioritize work
- Skill managing electronic filing systems
- Organized and adaptable in a fast-paced environment
- Strong interpersonal, verbal communication, written communication, and organizational skills
- Ability to work independently and as part of a team
- Sensitivity to client needs, tact, sound judgment, discretion, and confidentiality
- Knowledge of the Justice Enterprise Information Network (JEIN), issues impacting victims, work experience in the criminal justice system, and trauma-informed training are assets
- Bilingual oral and written English and French are assets
- Satisfactory completion of applicable background checks and credential confirmation
Benefits
- Career development with access to career guidance, tools, resources, and ongoing training
- Engaging workplace with forward-thinking policies and strategies
- Countless career paths for Nova Scotians
- Benefit level maintained for eligible current Province employees moving to a new workplace
- Overtime may be available on occasion
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