Remote independent - contractor Virtual Assistant supporting a CEO and event strategy firm’s team operations. Managing calendars, vendors, Airtable systems, documents, and administrative workflows.
About the role
- Senior Executive Assistant supporting Securian Canada's CEO and CFO. Managing executive calendars, Board governance, communications, and priorities in a hybrid role.
Responsibilities
- Provide dedicated executive support to the CEO and CFO
- Triage and prioritize executive inboxes and calls
- Draft correspondence and flag time-sensitive matters from the Board, regulators, and key partners
- Manage complex calendars, multi-party and cross-time-zone scheduling, daily itineraries, and priority protection
- Anticipate executive needs, conflicts, preparation gaps, and priorities
- Liaise between executives, internal teams, senior leadership, Board members, and external stakeholders
- Prepare briefing materials, summaries, agendas, and presentations
- Track action items and follow-ups to completion and provide status updates
- Handle sensitive financial, legal, and personal matters with discretion
- Coordinate Board and committee support, including board packs, secure distribution, minutes, and follow-up communications
- Coordinate Executive Leadership Team meetings, agendas, logistics, outcomes, decisions, and follow-up actions
- Support coordination of regulatory and compliance dates
- Coordinate travel arrangements, itineraries, accompanying materials, and contingency planning
- Use Microsoft 365 Copilot, Enterprise ChatGPT, collaboration, and workflow platforms to streamline scheduling, reporting, and communications
Requirements
- 10+ years of progressive experience providing high-level executive support, including partnering directly with C-suite executives
- Bachelor's degree or other post-secondary education preferred, or equivalent experience demonstrating strong professional maturity and sound judgment
- Excellent written and verbal communication
- Sound judgment and confident decision-making
- Ability to operate with a high degree of autonomy, anticipate needs, take initiative, and determine when to act or escalate
- High regard for confidentiality, professional maturity, tact, diplomacy, and discretion
- Strong interpersonal skills and emotional intelligence
- Ability to build trusted relationships across senior and Board levels
- Strong organizational and follow-through skills
- Ability to track deliverables and manage competing priorities in a fast-paced, deadline-driven environment
- Strong business acumen and curiosity
- Proficiency with modern digital and AI productivity tools
- Advanced Microsoft 365 skills, including Word, Excel, PowerPoint, Outlook, and Teams
- Proficiency with Copilot or comparable collaboration platforms
- Bilingualism in English and French strongly preferred
- Experience in insurance, financial services, or another regulated environment preferred
- Experience supporting a Board of Directors and committee governance processes
Benefits
- Flexible work arrangements with monthly financial allocations to support work-life balance
- Generous starting paid vacation time, plus additional vacation days for every year of service
- Paid volunteer day
- Paid personal and wellness days
- Educational assistance of up to $3,500 per year with manager approval
- Flexible health and wellness account
- Comprehensive drug and dental coverage
- Up to 14% combined contributions to the RRSP matching program
- Family-friendly maternity/parental leave
- Additional benefits, perks and programs
- Barrier-free work environment and reasonable accommodation support
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