MSW field education coordinator managing Indigenous student placements at Wilfrid Laurier University. Supporting wholistic healing practices, field instructors, agencies, accreditation, and student success.
About the role
- Education Coordinator administering learner scheduling, onboarding, and medical education programs across Scarborough Health Network hospitals. Coordinating University of Toronto partnerships, faculty appointments, evaluations, and educational events.
Responsibilities
- Support planning, development, and implementation of undergraduate and postgraduate medical education programs
- Develop and maintain master schedules for clinical rotations, seminars, and OSCEs
- Manage learner registration, onboarding, access provisions, orientation, and training
- Maintain trainee records, schedules, and program databases
- Validate Medical Trainee Days and manage preceptor payments, teaching hours, tracking, reconciliation, and processing
- Coordinate curriculum changes and support Physician Education Lead contract renewals and fellowship contract development
- Develop presentations, program plans, evaluations, and other program materials
- Liaise with learners, clinical departments, Medical Affairs, Professional Practice, the University of Toronto, Scarborough Academy of Medicine, and external stakeholders
- Coordinate faculty development, clinical teaching, and faculty appointments
- Support hospital faculty appointment processes
- Draft letters of support, program announcements, reports, and other professional communications
- Coordinate departmental education meetings, agendas, minutes, and follow-ups
- Manage learner issues and risks and develop mitigation strategies with Education leadership
- Lead educational events and special projects
- Assist with medical education policies, procedures, and process improvements
- Monitor, evaluate, and report on learner feedback and program evaluations
- Ensure data accuracy for learner records, compliance reporting, and accreditation standards
- Develop and maintain tracking systems for onboarding, evaluations, and faculty appointments
- Perform other duties as required by the Director, Education and Executive Vice President, Academics
Requirements
- Undergraduate degree in a relevant field or higher
- Minimum of three years of related administrative experience, preferably in a hospital or post-secondary environment
- Demonstrated student services’ experience and understanding of hospital-based clinical training
- Knowledge of academic processes, including faculty appointments, scheduling, student reports, and evaluation systems
- Familiarity with University of Toronto medical education systems preferred, including T-IME, POWER, MedSIS, Elentra, and AFMC Portal
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Superior organizational, time management, and administrative skills
- Strong customer service orientation and stakeholder management abilities
- Excellent written and verbal communication skills, including professional-level communications
- Ability to manage competing priorities and work independently in a fast-paced environment while maintaining accuracy and quality
- Exceptional problem-solving, analytical, and conflict-resolution skills
- Ability to exercise discretion, diplomacy, and sound judgment on confidential matters
Benefits
- Option to work remotely one (1) day per week
- Flexibility to work outside regular business hours as necessary
- Accommodation through any stage of the recruitment process
- Barrier-free and accessible employment practices
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