Executive Assistant supporting Rockwell Automation’s AMR VP/GM. Managing calendars, travel, meetings, expenses, facilities, and administrative projects in a hybrid office role.
About the role
- Executive Assistant supporting Samdesk’s CEO and leadership team at an emergency intelligence technology company. Managing calendars, travel, communications, meetings, and administrative priorities.
Responsibilities
- Maintain a high-level understanding of operational priorities, KPIs, and strategic initiatives
- Manage and coordinate the CEO's calendar, balancing scheduling requests and competing priorities
- Coordinate and support preparation for internal and external meetings, including scheduling and logistics
- Organize travel arrangements, including flights, accommodations, itineraries, and travel logistics
- Prepare, format, and proofread documents, presentations, and correspondence
- Monitor and triage the CEO's inbox, responding to or escalating messages as appropriate
- Take meeting notes and follow up on action items as needed
- Complete and submit expense reports using Expensify
- Serve as a professional point of contact for internal and external stakeholders on behalf of the CEO
- Liaise with Executive Leadership Team members to ensure communication and alignment
- Order office supplies and help coordinate office logistics
- Support planning and coordination of internal events and meetings
- Perform other general administrative duties as assigned
Requirements
- High school diploma or equivalent; post-secondary education is an asset
- 3+ years of experience as an Executive Assistant or in an administrative or office support role
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets, and Slides)
- Ability to prioritize effectively and adapt as priorities shift in a dynamic startup environment
- Discretion and professionalism when handling confidential information
- Experience supporting an executive or leadership team
- Experience coordinating travel and scheduling
- Familiarity with expense reporting tools
- Comfortable using AI tools such as Claude, ChatGPT, or similar to improve productivity and streamline administrative tasks
- Experience working in a startup or fast-paced environment
Benefits
- Comprehensive health benefits for you and your family, including dental, extended health, vision care, and a health spending account, at no cost to you
- Hybrid work arrangement based in Edmonton, AB
- Opportunity to work closely with executive leadership and gain firsthand exposure to how a growing company operates
- Collaborative, fast-paced environment where organization and initiative make a visible impact
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