Virtual Assistant supporting BOLD Magazine’s independent fashion, lifestyle, culture, and technology publication. Managing editorial workflows, administration, social media, and partnership research remotely.
About the role
- Executive Assistant supporting TD Bank executives with calendars, travel, meetings, and confidential administration. Coordinating executive operations for a global financial institution.
Responsibilities
- Maintain calendars for multiple leaders, including Senior Vice Presidents and their teams
- Resolve calendar conflicts creatively
- Coordinate national and international travel and reschedule arrangements when needed
- Reschedule meetings with internal and external parties
- Process team expenses and ensure timely completion
- Coordinate in-office and virtual meetings, town halls, and offsite events
- Book meeting spaces and develop agendas
- Set up technology and troubleshoot event-day issues
- Amalgamate and proofread PowerPoint presentations
- Order catering while accommodating dietary restrictions
- Access leaders' emails when necessary to prioritize or complete administrative tasks
- Complete ad hoc administrative tasks, including reports, invoices, communications, tables, charts, and files
- Regularly update the immediate team on project status and day-to-day activities
- Provide vacation and temporary coverage for colleagues and support additional leaders
- Train new Executive Assistants and serve as a subject matter expert for common tasks
- Work autonomously with leaders and partner with Special Assistants or other leaders on unique tasks
- Provide professional, high-quality support and contribute to a positive team environment
Requirements
- High school diploma with over 5 years of relevant experience
- Extensive knowledge of Microsoft Office Suite and internet applications, including Outlook, PowerPoint, and Word
- Ability to work independently and as part of a team
- Flexibility to coordinate processes and information across related teams
- Ability to collaborate with other Executive Assistants and internal and external partners
- Ability to think strategically and multitask while meeting conflicting deadlines
- Experience coordinating travel arrangements and managing frequent changes
- Strong organizational skills
- Excellent communication skills, including active listening, questioning, and effective communication
- Ability to interpret TD policies and help executives apply them
- Strong judgment and discretion when handling confidential information
- Cover letter limited to one letter-sized page
- Resume limited to two letter-sized pages
Benefits
- Health and well-being benefits
- Savings and retirement programs
- Paid time off
- Banking benefits and discounts
- Career development
- Reward and recognition programs
- Regular career, development, and performance conversations
- Online learning platform
- Mentoring programs
- Training and onboarding sessions
- Accessibility accommodations throughout the interview process
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Executive Assistant supporting Aritzia executives with priorities, office operations, travel, and confidential personal and business needs. Helping the fashion retailer’s leadership operate efficiently.
Technical VA managing GoHighLevel CRM automation, funnels, and launches for a global coaching company. Supporting integrations, documentation, nurture flows, and technical operations remotely.
Remote independent - contractor Virtual Assistant supporting a CEO and event strategy firm’s team operations. Managing calendars, vendors, Airtable systems, documents, and administrative workflows.
Executive Assistant supporting the University of Alberta’s Internal Audit and Risk Management operations. Coordinating executive schedules, meetings, communications, onboarding, and financial transactions.
Executive Assistant supporting TD Bank executives with calendars, travel, expenses, and confidential administration. Remote role serving TD, a global financial institution.
Executive Assistant manager supporting Cohere’s enterprise AI leadership and global EA team. Managing executive operations, travel, strategic initiatives, and EA team development.
Executive Assistant supporting Cohere’s Communications and Marketing leaders. Managing calendars, travel, meetings, documentation, and special projects for a security - first enterprise AI company.
Executive Assistant supporting Cohere’s sales leadership team. Managing schedules, travel, meetings, documentation, and operational improvements for an enterprise AI company.
Corporate Secretary coordinating Board meetings, governance committees, and administrative operations for CMRAO. Supporting directors, managing agendas, minutes, events, and confidential governance processes.