Virtual Assistant supporting BOLD Magazine’s independent fashion, lifestyle, culture, and technology publication. Managing editorial workflows, administration, social media, and partnership research remotely.
About the role
- Executive Assistant supporting TD's Vice-President of Human Resources, Global Talent Management. Coordinating confidential administration, calendars, meetings, travel and executive events.
Responsibilities
- Provide dedicated, highly skilled and diversified confidential administrative support to the Vice-President, Human Resources, Global Talent Management
- Manage multiple tasks and meet deadlines
- Prepare reports, presentations, invoices, correspondence, tables, charts and files
- Schedule and organize meetings, including facilities, pre-mail, equipment and refreshments
- Manage incoming enquiries and requests for information
- Plan annual events, off-sites, town halls, employee appreciation events and conferences
- Collect and track data; research information; sort and distribute mail
- Schedule and organize travel
- Manage calendars and create and maintain files
- Prioritize and manage workflow while adapting to changing priorities
- Identify and recommend improvements and investigate issues requiring resolution
- Support executive teams and maintain a positive work environment
- Keep executives and teams informed about project status and day-to-day activities
- Support Roadshows preparation, including travel arrangements
Requirements
- College diploma and/or bachelor's degree or progressive work experience
- Five to seven years of progressive support experience in financial services; experience supporting Human Resources leaders is an asset
- Familiarity with branch based or multi-location operations
- Proven experience coordinating efforts among field leaders, regional management and distributed teams
- Ability to operate effectively in a fast-paced, high-volume executive environment
- Exceptional clerical and administrative skills
- Ability to work independently and within a team
- Proven organizational skills
- Excellent written and verbal communication skills
- Demonstrated PC skills, including proficiency with spreadsheets, reporting tools and presentation software
- Proficiency with MS Office, Word, PowerPoint and Excel
- Ability to work with confidential information and exercise discretion
Benefits
- Base salary
- Health and well-being benefits
- Savings and retirement programs
- Paid time off
- Banking benefits and discounts
- Career development
- Reward and recognition programs
- Regular development conversations
- Training programs
- Online learning platform
- Mentoring programs
- Training and onboarding sessions
- Accessibility accommodations during the interview process
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