Litigation Legal Assistant supporting three commercial litigators at a Toronto law practice. Preparing court documents, managing deadlines, filings, files, calendars, accounts and client communications.
About the role
- Legal Assistant supporting two litigation lawyers at TD Insurance, a Canadian insurer. Preparing court documents, managing deadlines, files, schedules, and stakeholder communications.
Responsibilities
- Provide legal administrative support to two lawyers
- Prepare, format and finalize legal documents, including correspondence, pleadings, motion materials, affidavits, factums, briefs and other litigation documents
- Proofread and edit materials for accuracy, grammar, punctuation, formatting and completeness
- Support lawyers and law clerks with document collection, organization, follow-up and procedural research
- Manage the lawyer’s calendar and litigation schedule, coordinating discoveries, mediations, hearings, motions, examinations, meetings and other appearances
- Monitor limitation periods, court deadlines, filing requirements and service obligations
- Respond to telephone and email inquiries and liaise with clients, opposing counsel, court offices, experts, witnesses, vendors and internal business partners
- Establish, maintain, organize and update physical and electronic files
- Maintain accurate file information in case management software
- Review and process file-related payment and expense requests
- Use the Rules of Civil Procedure and court processes to assist with procedural steps, document preparation and file progression
- Identify opportunities to improve administrative processes and support efficient legal-team workflow
- Provide reception relief and perform additional miscellaneous administrative duties
- Maintain witness, subpoena and fee lists
- Arrange lawyers’ files for trial access
- Inform witnesses of scheduled court appearances
Requirements
- Diploma in Legal Assistant or Law Clerk studies is considered an asset; equivalent combination of education, training and relevant litigation experience will also be considered
- Detailed knowledge of the Rules of Civil Procedure and familiarity with litigation processes, court forms and filing requirements is preferred
- Strong ability to proofread, edit and format legal documents with a high degree of accuracy and attention to detail
- Ability to work independently, show initiative and manage competing priorities in a fast-paced environment
- Strong oral and written communication skills
- Strong interpersonal and client service skills
- Ability to communicate effectively and work collaboratively within a team environment while managing responsibilities independently
- Adaptability and flexibility to changing priorities, deadlines and work demands
- Excellent organizational and priority-setting skills
- Sound judgment and problem-solving ability
- Proficiency with Microsoft Office and standard legal office technology, including document management and word processing tools
Benefits
- Discretionary variable compensation award based on business and individual performance
- Health and well-being benefits
- Savings and retirement programs
- Paid time off
- Banking benefits and discounts
- Career development
- Reward and recognition programs
- Regular development conversations
- Training programs
- Online learning platform
- Mentoring programs
- Training and onboarding sessions
- Interview accommodations, including accessible meeting rooms and captioning for virtual interviews
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Degree requirement
No Education Requirement
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