Geotechnical drill assistant supporting ConeTec Group’s Saskatchewan drilling fleet. Handling tooling, samples, inventory, and field operations in varied conditions.
About the role
- Support Assistant B processing municipal licensing applications, records, customer inquiries and financial transactions for Toronto Public Service. Coordinating administrative workflows, documents, schedules and staff support.
Responsibilities
- Perform varied administrative tasks involving preparation, research, summarization and reconciliation of data
- Control and expedite documents, data, revenues and cash
- Prepare and process documents, statistical summaries and reports
- Assess and analyze data
- Draft and sign correspondence
- Check work for accuracy and conformity with regulations, policies and procedures; correct and resolve outstanding or incorrect items
- Identify issues and recommend solutions
- Perform complex calculations
- Direct, coordinate, schedule and train assigned staff
- Check and verify assigned staff’s work
- Operate office equipment and computers using various software packages
- Prepare presentation materials using detailed layout and formatting
- Coordinate and maintain complex records and retrieval systems
- Maintain supplies inventories
- Respond to email, telephone and in-person inquiries from senior staff, the public, agencies and other levels of government
- Review, accept or reject public materials and applications against required criteria
- Receive and pay out cash and cheques; control, monitor and balance petty cash
- Prepare bank deposits, withdrawals and reconciliations; process and check financial payments
- Assist with unit budget administration
- Coordinate meetings, events and schedules
- Take and transcribe minutes
Requirements
- Considerable experience working in a high-volume, fast-paced, front-line, customer service-oriented environment or contact centre, performing clerical and administrative tasks
- Considerable experience using computerized case management, records management and business systems, including Licensing System, ICON, Captiva, T-Recs, Front Desk, IBMS and SAP
- Considerable experience using Microsoft Office Suite, including Word, Excel and Outlook, to create and format documents, spreadsheets and POS/bank reconciliations
- Considerable experience reviewing, verifying and processing sensitive personal and corporate documents for applications processing and data entry, in-person and online, in hardcopy and digital formats
- Excellent interpersonal, organizational, analytical, multitasking, problem-solving and decision-making skills
- Ability to set priorities, coordinate diverse workloads, meet tight deadlines and work with minimal supervision
- Excellent keyboarding, proofreading and high-volume, accurate data-entry skills
- Ability to work in a high-pressure, high-volume team environment and deal directly with the public
- Ability to write clearly, concisely and legibly
- Ability to exercise independent judgment and discretion with confidential operational matters
- Ability to compile financial data and statistical summaries and balance documents
- Ability to support Toronto Public Service values, equity, diversity and respectful workplaces
- General knowledge of court proceedings and tribunal processes and procedures
- Knowledge of relevant bylaws, including Toronto Municipal Code Chapters 545 and 546, and government legislation, regulations, policies, practices and procedures
Benefits
- Optional virtual information session
- Accommodation through any stage of the recruitment process
- Barrier-free and accessible employment practices
- Equal opportunity and inclusive workplace commitment
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Report this job
Found something wrong with the page? Please let us know by submitting a report below.
Baker’s Assistant preparing pastries, cakes, and other baked goods for Aramark’s remote lodge food services near Sudbury. Supporting food preparation, sanitation, storage, and kitchen safety during 14 - day site rotations.
Records and Information Management Assistant digitizing paper records and maintaining databases for Alberta’s securities regulator. Supporting records requests, inboxes, RIM orientations, labeling, and meeting minutes.
Support Assistant providing document processing and administrative support for Torys’ Toronto law office. Preparing filings, binders and closing books while supporting legal assistants, principals and visiting lawyers.
Sessional Instructional Assistant supporting management and accounting courses at the University of Toronto Mississauga. Grading, tutorials, exam invigilation, student support, and Quercus course administration.
Awards Assistant administering graduate scholarships and coordinating Killam events at the University of Alberta. Supporting competitions, student inquiries, award records, communications, and annual awards - cycle administration.
Property Management Assistant supporting tenants and rental operations for Good Life Property Management. Handling leases, rent collection, notices, renewals, and client administration remotely.
UE
Sessional Instructional Assistant teaching American Sign Language at the University of Toronto. Responsibilities include grading, invigilation, and assisting in the course design and implementation.
UE
Sessional Instructional Assistant teaching American Sign Language courses. Engaging students in ASL with a focus on vocabulary, grammar, and Deaf culture knowledge.
Child Care & Food Services Assistant supporting Toronto's Children’s Services division in daily routines and food preparation. Assisting children under 4 years in a comprehensive and caring environment.