About the role

Adjoint juridique bilingue soutenant les avocats en litige chez Torys à Montréal. Gestion des documents judiciaires, échéances, facturation et coordination administrative en mode hybride.

Responsibilities

Manage the administrative and operational aspects related to the practice of litigation lawyers
Manage and triage communications, respond to routine inquiries, and save emails and attachments in the document management system
Draft client correspondence
Manage calendars, meetings, travel arrangements, itineraries, and expense reports
Support regulatory obligations, professional memberships, continuing professional development, biographies, and conference participation
Draft, format, revise, proofread, and manage document versions
Coordinate task allocation and collaborate with document processing teams and administrative resources
Provide support and guidance to colleagues and new hires
Assist with billing processes, pro forma invoices, budgets, financial reports, and expense processing
Draft engagement letters and assist with file opening, conflict checks, and audits
Oversee electronic file organization, secure file sharing, and tracking of inactive files and trust balances
Support proposals, requests for proposals, business development activities, Chambers submissions, and client events
Coordinate business development meetings, events, and travel
Prepare, review, and manage litigation and court documents
Coordinate filings, service of process, and court proceedings across multiple jurisdictions
Track litigation deadlines, hearing dates, procedural calendars, and limitation requirements
Support examinations for discovery, mediations, hearings, trials, and appeals

Postsecondary diploma in office administration, legal administration, executive administration, or a related field
5 to 7 years of relevant experience, preferably in a law firm or legal professional services firm
Strong knowledge of Quebec litigation procedures, court requirements, document filing procedures, and legal technology
Strong knowledge of legal terminology, documents, and procedures
Experience with legal and administrative software, including document management systems, timekeeping and billing platforms, and customer relationship management tools
Strong understanding of how a law firm practice group operates, including billing processes, alternative fee arrangements, file management, and client expectations
Proficiency in Microsoft Office
Full professional fluency in French and English
Ability to adapt to new technologies, including artificial intelligence and emerging tools
Ability to manage multiple priorities, handle confidential information, and work independently and as part of a team
Willingness to work overtime and be present in the office when required
All offers of employment are conditional upon background checks, including criminal record, social media, employment history, and education verification