Administrative assistant supporting Desjardins management with documents, meetings, budgets, and internal administration. Hybrid Montréal role requiring advanced French and intermediate English.
About the role
- Faculty administrative assistant supporting the University of Alberta’s Education faculty. Coordinating executive support, academic hiring, programs, events, and Dean’s Office projects.
Responsibilities
- Provide general administrative support for the Faculty of Education Dean’s Office Administration Team, including compiling data, preparing documents and reports, and maintaining records
- Provide executive assistant support for Faculty of Education leaders, including correspondence, calendar management, meeting organization, and room bookings
- Provide program support, including compiling data, updating manuals, maintaining information repositories, and supporting accreditation activities
- Manage academic hires by coordinating committees, booking travel, arranging visits and interviews, and gathering confidential feedback
- Support Dean’s Office special projects, including centralizing faculty operational tasks, establishing and revising processes, and organizing special events
- Serve as the first point of contact for the Faculty of Education Administrative Office and greet and respond to instructors and staff
- Perform other duties as assigned
Requirements
- Diploma in Business Administration or Management (or equivalent)
- Experience providing executive assistant support, preferably to an academic leader
- Experience providing administrative support to an academic unit
- Knowledge of the post-secondary environment, preferably within the University of Alberta
- Tact and professionalism for negotiation, conflict resolution, and handling highly confidential matters
- Ability to prioritize competing tasks and manage time and workload to meet deadlines
- Ability to adapt and pivot to rapidly changing demands
- Excellent organizational skills and attention to detail
- Problem-solving and critical thinking skills
- Excellent oral and written communication skills with diverse stakeholders
- Interpersonal skills demonstrating professionalism, confidentiality, and diplomacy
- Ability to self-start and anticipate faculty and staff needs
- Ability to work independently with minimal guidance and collaboratively
- Ability to develop and maintain positive, professional working relationships at all organizational levels
- Advanced knowledge of the entire Office suite and Google suite
- Experience or knowledge of social media and web content management systems
- Commitment to continuous improvement and service excellence
- Understanding of practices that ensure access, foster community connections, and increase belonging
- Submit a resume and cover letter
Benefits
- Comprehensive benefits package
- Hybrid work arrangement with 1 day working from home
- Position subject to applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)
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