About the role

Faculty administrative assistant supporting the University of Alberta’s Education faculty. Coordinating executive support, academic hiring, programs, events, and Dean’s Office projects.

Responsibilities

Provide general administrative support for the Faculty of Education Dean’s Office Administration Team, including compiling data, preparing documents and reports, and maintaining records
Provide executive assistant support for Faculty of Education leaders, including correspondence, calendar management, meeting organization, and room bookings
Provide program support, including compiling data, updating manuals, maintaining information repositories, and supporting accreditation activities
Manage academic hires by coordinating committees, booking travel, arranging visits and interviews, and gathering confidential feedback
Support Dean’s Office special projects, including centralizing faculty operational tasks, establishing and revising processes, and organizing special events
Serve as the first point of contact for the Faculty of Education Administrative Office and greet and respond to instructors and staff
Perform other duties as assigned

Diploma in Business Administration or Management (or equivalent)
Experience providing executive assistant support, preferably to an academic leader
Experience providing administrative support to an academic unit
Knowledge of the post-secondary environment, preferably within the University of Alberta
Tact and professionalism for negotiation, conflict resolution, and handling highly confidential matters
Ability to prioritize competing tasks and manage time and workload to meet deadlines
Ability to adapt and pivot to rapidly changing demands
Excellent organizational skills and attention to detail
Problem-solving and critical thinking skills
Excellent oral and written communication skills with diverse stakeholders
Interpersonal skills demonstrating professionalism, confidentiality, and diplomacy
Ability to self-start and anticipate faculty and staff needs
Ability to work independently with minimal guidance and collaboratively
Ability to develop and maintain positive, professional working relationships at all organizational levels
Advanced knowledge of the entire Office suite and Google suite
Experience or knowledge of social media and web content management systems
Commitment to continuous improvement and service excellence
Understanding of practices that ensure access, foster community connections, and increase belonging
Submit a resume and cover letter

Comprehensive benefits package
Hybrid work arrangement with 1 day working from home
Position subject to applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA)