Medical office administrator supporting Felix’s online healthcare platform and healthcare practitioners. Managing clinical files, lab requisitions, virtual consultations, and protected health information.
About the role
- Medical education administrator coordinating surgical residency schedules, examinations, recruitment, and accreditation. Supporting the University of Alberta’s postgraduate surgical education program.
Responsibilities
- Serve as primary contact and resource for residency program residents and faculty
- Liaise with the Postgraduate Medical Education Office, Professional Association of Residents of Alberta, and Royal College of Physicians and Surgeons of Canada
- Coordinate educational activities and clinical rotation scheduling for residents
- Prepare resident training block schedules, electives, vacation/leaves, and coordinate teaching faculty and preceptors
- Maintain evaluation systems, compile data, and collect and disseminate reports and documents
- Coordinate and attend Residency Program Committee and Competence Committee meetings
- Prepare agendas, reports, and documentation with the Program Director and Competence Committee Chair
- Coordinate annual resident recruitment through the Canadian Medical Graduate Selection process
- Schedule and proctor examinations, prepare exam materials, recruit examiners, and track exam results
- Serve as primary contact/resource for internal and external accreditation processes
- Ensure Royal College accreditation standards are met in day-to-day operations and residency program committee functions
- Maintain residency program websites and communications
- Attend after-hours oral exams and minute evening meetings approximately 12 times per year
Requirements
- Minimum post-secondary business, office administration certificate or a related field
- Minimum 2 years’ experience in a large academic, health care or related organization
- Proficiency with MS Office and Google Applications
- Excellent interpersonal and communication (oral and written) skills
- Ability to demonstrate professionalism, confidentiality and diplomacy
- Strong organizational skills, accuracy and attention to detail
- Experience with Zoom and various virtual platforms is an asset
- Knowledge of University of Alberta and University of Alberta Hospital is preferred
- Experience with PeopleSoft is an asset
- Experience with University of Alberta policies and processes and employment legislation (FOIPP, Employment Standards) is an asset
- Ability to attend after-hours oral exams and minute evening meetings approximately 12 times per year
Benefits
- Comprehensive benefits package
- Hybrid work with a mix of remote and in-person work
- Term length of 1 year plus 1 day
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Medical office administrator supporting Felix’s online healthcare platform, which provides on - demand healthcare treatment. Managing practitioner files, lab workflows, consultations, and clinical administration.
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