Staff Accountant managing full - cycle accounting for Neon One, a nonprofit software company. Preparing closes, reconciliations, statements, audits, and process improvements remotely across the US and Canada.
About the role
- Project Accountant supporting contracts, budgets, billing, and receivables for Ware Malcomb’s commercial real estate design projects. Hybrid role in Vaughan, Ontario, collaborating with project teams and clients.
Responsibilities
- Analyze projects from start to finish and provide specialized administrative support to regional offices
- Process accurate contracts, budget reports, billing, and accounts receivable activities
- Prepare, maintain, and enter project budgets in Deltek Vantagepoint
- Review proposals and budgets and prepare standard client and consultant contracts
- Update accounting systems for client-specific billing requirements
- Coordinate project setup, contract information, revisions, and signatures
- Process month-end project close-outs
- Generate and distribute monthly billing drafts and prepare invoicing paperwork, payment applications, and waivers
- Research and resolve discrepancies between forecasted and actual billing
- Respond to invoicing-related calls and emails and train Project Managers on billing processes
- Run monthly aging reports, follow up on past-due balances, participate in A/R calls, process invoice revisions, and reconcile A/R ledgers
- Review consultant invoices for contract and budget compliance and resolve related issues
- Conduct monthly Operations Meetings and improve process consistency and adherence
- Guide Project and Office Leaders in accounting-related decisions
- Partner with offices on KPIs such as revenue, DSP, and profitability
- Collaborate with Project Accountants to maintain consistent procedures and service across regional offices
Requirements
- Excellent written and verbal communication skills
- Detail-oriented, with strong emphasis on accuracy
- Well-organized and thorough
- Experience with Microsoft Office applications
- Experience with Deltek Vision/Vantagepoint software is a plus
- Knowledge of basic construction lien forms is a plus
- Experience with billing and completing payment applications, lien waivers, and releases is a plus
Benefits
- Full-time, long-term position
- Access to Ware Malcomb’s culture, programs, and employee offerings (linked in the posting)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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