Canadian business immigration law clerk supporting EY clients with visas, work permits and permanent residence applications in Ottawa. Researching requirements, preparing filings and coordinating with lawyers, HR contacts and applicants.
About the role
- Legal Assistant supporting three Information Technology/IP lawyers at a Toronto business law firm. Managing legal documents, files, deadlines, accounts, communications, and client records.
Responsibilities
- Manage and track deadlines, conditional dates, appointments, lawyers’ calendars, and scheduling
- Prepare status reports summarizing client portfolios
- Prepare routine legal documents and letters from notes, dictation, instructions, and precedents
- Open and close electronic files and maintain detailed matter/client lists
- Maintain the electronic filing system (iManage) for each client matter
- Run monthly accounts and review entries for accuracy and completeness
- Enter dockets into accounting software (3E)
- Manage internal and external communications, including calls, mail, faxes, and email
- Respond to client inquiries and conduct follow-up as required
- Enter and update client contact lists in the CRM (InterAction)
- Work with the Marketing and BD department as required
- Schedule appointments and meetings, book meeting rooms, and make travel arrangements
- Coordinate with internal departments to provide documents and materials on time
- Assess and establish work priorities
- Support colleagues and cover absences
- Perform other administrative duties as assigned
Requirements
- 3–6 years of relevant experience
- At least three years of experience in Information Technology/IP law
- Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate
- Proficiency with legal software and MS Office 365, including Word, Excel, Outlook, PowerPoint, and Teams
- Proficiency with PDF software, including Kofax Power PDF or Adobe
- Excellent time management, organizational, and prioritization skills
- Ability to work independently, multitask, and meet tight timelines
- Eagerness to learn new technology and processes and further develop skills
- Excellent attention to detail and diligent proofreading skills
- Strong interpersonal skills and ability to work effectively as part of a team
- Initiative and resourcefulness
- Commitment to providing quality service and work product to lawyers and clients
- Good judgment and ability to exercise discretion with confidential and sensitive matters
- Resume and cover letter required for application
Benefits
- Hybrid work model
- Full-time, permanent employment
- Core work hours Monday to Friday, 9:00 a.m. to 5:00 p.m.
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