Talent Acquisition Specialist leading full - cycle recruitment for legal support roles at Canadian law firm McCarthy Tétrault. Building talent pipelines and improving hiring analytics across Toronto, Calgary, and Vancouver.
About the role
- Litigation Legal Assistant supporting three commercial litigators at a Toronto law practice. Preparing court documents, managing deadlines, filings, files, calendars, accounts and client communications.
Responsibilities
- Support three legal professionals in the Commercial Litigation practice
- Draft and/or prepare pleadings, notices of motion, notices of application, affidavits, facta, presentations and correspondence
- Compile records and briefs as required
- Arrange service and filing of legal documents with process servers, agents and appropriate courts
- Manage and track deadlines, conditional dates and appointments
- Manage lawyers’ calendars and schedule appointments and court dates
- Type correspondence and legal documents from handwritten notes, phone or verbal instructions
- Open and close electronic and physical files
- Maintain detailed matter/client lists and the electronic filing system (iManage)
- Run monthly accounts and review entries for accuracy and completeness
- Enter dockets into accounting software (3E)
- Manage internal and external communications, including calls, mail, faxes and email
- Respond to client inquiries and conduct follow-up
- Update client contact lists in the CRM (InterAction)
- Work with the Marketing and BD department as required
- Schedule appointments and meetings, book meeting rooms and make travel arrangements
- Coordinate with internal departments to provide documents and materials on time
- Establish and assess work priorities
- Support colleagues and cover absences
- Perform other administrative duties as assigned
Requirements
- Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate
- Thorough understanding and knowledge of legal terminology, procedures and statutes
- Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation
- Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams)
- Proficient with PDF software (Tungsten/Kofax Power PDF/Adobe)
- Excellent time management, organizational and prioritization skills
- Ability to work independently and within tight timelines
- Eagerness to learn new technology/processes and further develop skills
- Familiarity with scheduling and in-person and virtual filing processes for the Toronto and Ontario courts
- Excellent attention to detail and diligent proofreading skills
- Strong interpersonal skills and an excellent team player
- Passionate about providing quality service and work product to lawyers, clients and the courts
- Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters
- Resume and cover letter required for online application
Benefits
- Full-time, permanent opportunity
- Hybrid work model
- Core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m.
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