Litigation Legal Assistant supporting three commercial litigators at a Toronto law practice. Preparing court documents, managing deadlines, filings, files, calendars, accounts and client communications.
About the role
- Litigation Legal Assistant supporting three municipal and planning lawyers in Toronto. Drafting court documents, managing filings and deadlines, and coordinating legal administration.
Responsibilities
- Support three lawyers in the Municipal and Planning practice.
- Draft and prepare pleadings, notices of motion, notices of application, affidavits, facta, presentations, correspondence, and other legal documents.
- Assist with trial and hearing preparation, including compiling records and briefs.
- Arrange service and filing of legal documents with process servers, agents, courts, and tribunals.
- Manage deadlines, conditional dates, appointments, lawyer calendars, court dates, and scheduling.
- Open and close electronic files and maintain detailed matter/client lists and iManage filing systems.
- Run monthly accounts and review entries for accuracy and completeness.
- Enter dockets into 3E accounting software.
- Manage internal and external communications, including calls, mail, faxes, and email.
- Respond to client inquiries and conduct follow-up as required.
- Update client contact lists in InterAction CRM and work with Marketing and Business Development.
- Schedule meetings, book meeting rooms, make travel arrangements, and coordinate materials with internal departments.
- Establish work priorities, support colleagues, and cover absences.
- Perform other administrative duties as assigned.
Requirements
- 3–6 years of relevant litigation work experience required.
- Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
- Prior Municipal and Planning Law experience advantageous.
- Familiarity with Ontario Land Tribunal scheduling and filing processes, Toronto and Ontario courts, and CaseLines is an asset.
- Thorough knowledge of legal terminology, procedures, and statutes.
- Strong working knowledge of the Rules of Civil Procedure, OLT Rules, and litigation steps and stages.
- Proficiency with legal software and Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
- Proficiency with PDF software such as Kofax Power PDF or Adobe.
- Proficiency with ACL (Automated Civil Litigation), Ontario court forms, and litigation documents.
- Excellent time management, organizational, prioritization, proofreading, and attention-to-detail skills.
- Ability to work independently and within tight timelines.
- Willingness to learn new technology and processes and further develop skills.
- Strong interpersonal skills and ability to work as part of a team.
- Commitment to providing quality service and work product to lawyers, clients, and the court.
- Good judgment and discretion when handling confidential and sensitive matters.
Benefits
- Hybrid work model
- Full-time, permanent employment
- Core work hours Monday to Friday, 9:00 a.m. to 5:00 p.m.
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