About the role

Litigation Legal Assistant supporting three municipal and planning lawyers in Toronto. Drafting court documents, managing filings and deadlines, and coordinating legal administration.

Responsibilities

Support three lawyers in the Municipal and Planning practice.
Draft and prepare pleadings, notices of motion, notices of application, affidavits, facta, presentations, correspondence, and other legal documents.
Assist with trial and hearing preparation, including compiling records and briefs.
Arrange service and filing of legal documents with process servers, agents, courts, and tribunals.
Manage deadlines, conditional dates, appointments, lawyer calendars, court dates, and scheduling.
Open and close electronic files and maintain detailed matter/client lists and iManage filing systems.
Run monthly accounts and review entries for accuracy and completeness.
Enter dockets into 3E accounting software.
Manage internal and external communications, including calls, mail, faxes, and email.
Respond to client inquiries and conduct follow-up as required.
Update client contact lists in InterAction CRM and work with Marketing and Business Development.
Schedule meetings, book meeting rooms, make travel arrangements, and coordinate materials with internal departments.
Establish work priorities, support colleagues, and cover absences.
Perform other administrative duties as assigned.

3–6 years of relevant litigation work experience required.
Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
Prior Municipal and Planning Law experience advantageous.
Familiarity with Ontario Land Tribunal scheduling and filing processes, Toronto and Ontario courts, and CaseLines is an asset.
Thorough knowledge of legal terminology, procedures, and statutes.
Strong working knowledge of the Rules of Civil Procedure, OLT Rules, and litigation steps and stages.
Proficiency with legal software and Microsoft Office 365, including Word, Excel, Outlook, PowerPoint, and Teams.
Proficiency with PDF software such as Kofax Power PDF or Adobe.
Proficiency with ACL (Automated Civil Litigation), Ontario court forms, and litigation documents.
Excellent time management, organizational, prioritization, proofreading, and attention-to-detail skills.
Ability to work independently and within tight timelines.
Willingness to learn new technology and processes and further develop skills.
Strong interpersonal skills and ability to work as part of a team.
Commitment to providing quality service and work product to lawyers, clients, and the court.
Good judgment and discretion when handling confidential and sensitive matters.