Talent Acquisition Partner recruiting R&D professionals for OpenLoop’s telehealth support platform. Driving full - cycle hiring, talent strategies, sourcing, interviews, and candidate closing.
About the role
- Talent Acquisition Coordinator managing recruitment lifecycle and onboarding for legal and business services professionals at a Toronto law firm. Supporting candidate experience, HRIS data, reporting, and employer branding.
Responsibilities
- Coordinate recruitment activities from requisition approval through offer acceptance for legal and business services roles
- Draft, post, and manage job advertisements across internal and external recruitment platforms
- Conduct initial candidate screening and phone interviews
- Coordinate interview scheduling and logistics
- Prepare interview materials, candidate profiles, evaluation forms, and related documentation
- Manage candidate communications throughout the recruitment process
- Coordinate reference checks, background checks, and other pre-employment requirements
- Liaise with external recruitment agencies and search firms
- Act as a professional point of contact for candidates throughout the recruitment lifecycle
- Support candidate experience, recruitment marketing, employer branding, and career communications
- Support diversity, equity, and inclusion considerations in recruitment outreach and hiring
- Maintain accurate recruitment records in BambooHR, applicant tracking systems, and recruitment files
- Track recruitment activity, candidate pipelines, vacancy status, time-to-fill, source of hire, and related metrics
- Prepare recruitment reports and updates for the Head of Human Resources
- Maintain confidentiality of candidate, employee, and firm information
- Support recruitment vendor administration, agency tracking, invoices, and documentation
- Coordinate pre-boarding and onboarding activities for new hires
- Partner with HR, IT, Facilities, Marketing, and hiring managers to support onboarding
- Ensure new hire documentation, system requests, and onboarding communications are completed accurately and on time
- Support new hire orientation, integration activities, HR initiatives, and special projects
Requirements
- Minimum 2 years of experience in talent acquisition and recruitment coordination
- Experience supporting recruitment for professional, client-service, legal, administrative, or business services roles
- Experience managing multiple concurrent recruitment processes in a fast-paced, deadline-driven environment
- Knowledge of applicable employment, human rights, and accessibility legislation, including the ESA, Working for Workers legislation, the Ontario Human Rights Code, and AODA
- Strong understanding of recruitment coordination, candidate experience, and hiring process best practices
- Excellent written and verbal communication skills with a professional and polished communication style
- Strong organizational skills and ability to manage competing priorities with accuracy and follow-through
- High attention to detail, particularly in scheduling, documentation, offer letters, and candidate records
- Ability to build trusted relationships with candidates, hiring managers, lawyers, partners, and external recruiters
- Sound judgment, discretion, and ability to handle confidential information appropriately
- Proficiency with Microsoft Office, Outlook, Teams, HRIS platforms, and applicant tracking systems
- Ability to work independently while knowing when to escalate issues or seek guidance
- Post-secondary education in Human Resources, Business Administration, Psychology, or a related field is considered an asset
- Resume and cover letter required for application
Benefits
- Hybrid work model
- Full-time, permanent employment
- Core work hours Monday to Friday, 9:00 a.m. to 5:00 p.m.
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