Canadian business immigration Law Clerk at EY, helping companies and employees relocate through visas, work permits, and permanent residence applications. Supporting lawyers, clients, HR contacts, and immigration authorities throughout application lifecycles.
About the role
- Legal Assistant supporting three senior corporate law clerks at a Toronto law firm. Preparing transactional documents, managing files, calendars, invoices, minute books, and client records.
Responsibilities
- Support three senior corporate law clerks in the Corporate practice group
- Prepare and/or draft transactional documents, forms, presentations, and correspondence
- Type correspondence and transactional documents from handwritten notes, phone, or verbal instructions
- Manage and track deadlines and appointments, including Outlook calendars
- Perform filing and update client information
- Open and close physical and electronic files and maintain matter/client lists
- Maintain the electronic filing system using iManage
- Process and track third-party vendor invoices for corporate searches using Emburse
- Organize physical minute books and transition them to MinuteBox digital records
- Enter and update client contact lists in InterAction
- Work with Marketing and Business Development as required
- Book meeting rooms and coordinate with internal departments to meet client needs
- Continually assess and establish work priorities
- Provide coverage for colleague absences and perform other assigned administrative duties
Requirements
- At least two to three years of prior work experience in corporate law (transactional desk)
- Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate
- Strong understanding and knowledge of legal terminology, procedures, and corporate transactions
- Proficiency with iManage, 3E, InterAction, MinuteBox, and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams)
- Proficiency with Kofax Power PDF
- Excellent time management, prioritization, and follow-up skills
- Excellent attention to detail, accuracy, and proofreading skills
- Ability to work independently within tight timelines
- Ability to take initiative and be resourceful
- Commitment to providing quality service and work product to clients
- Strong verbal and written communication and organizational skills
Benefits
- Full-time, permanent employment
- Core work hours Monday to Friday, 9:00 a.m. to 5:00 p.m.
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