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Administrative Assistant
Posted via LinkedIn Recruiter (not a company profile)
Posted 3 hours ago
About the role
- Administrative Assistant for a community services agency in downtown Toronto. Temporary full-time role from August to October 2026.
Responsibilities
- Serve as first point of contact by responding to telephone inquiries and directing calls appropriately. Prepare, edit, and format correspondence, reports, meeting minutes, schedules, and other documentation. Research and obtain original records from various sources as required. Maintain and update electronic and physical filing systems while ensuring confidentiality of sensitive information. Enter, update, and manage information within internal databases and case management systems. Assist with document preparation and tracking for client-related services and applications. Coordinate client transportation arrangements and maintain related records. Generate reports, maintain statistics, and support data management activities. Participate in team meetings and record meeting minutes as required. Provide administrative support including mail distribution, scanning, photocopying, scheduling, room bookings, and office supply management. Assist staff with technology and computer-related applications. Support financial administration activities, including payment requisitions, petty cash management, and related record keeping. Collaborate with team members and provide reception or clerical coverage when required. Contribute to a positive, respectful, and client-focused work environment.
Requirements
- Education: Secondary School Diploma. Preferred Work Experience: At least 2+ years of recent administrative experience in a professional office environment. Preferred Sector Experience: Community services sector or health care sector administration experience is an asset. Technical and Language Skills Requirements: Strong MS Office proficiency, including Word, Excel and Outlook (will be tested). Strong typing and data entry skills and attention to detail (will be tested). Strong English communication skills, both written and verbal, including satisfactory level business writing skills, excellent spelling, grammar, proofreading and syntax (may be tested), and professional telephone manners. Fluency in a second language preferred (may be tested). Task -Based Qualifications and Additional Attributes: Punctual, responsible, and reliable. Demonstrated record of professional conduct and character. Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy. Pleasant and courteous. Demonstrated ability to work patiently with all stakeholders. Superior attention to detail, and organized, methodical approach to completion of tasks. Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure. Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity Additional Requirements: Must be legally entitled to work in Canada, providing satisfactory documentation upon request. Ability to work 100% onsite, abiding by organization health and safety policies. Ability to declare personal Non-Conflict of Interest in execution of assignment responsibilities. Provision of certification of AODA and OHSA online training course completion prior to assignment start. Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.
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