About the role

Temp to Perm Office Coordinator role in Toronto, ON. Duties include reception, event coordination, facility management, and admin support.

Responsibilities

Provides the first impression to clients, partners, potential employees. Act as an ambassador for the company. Provide excellent customer service to all guests and employees with any office related requests. Coordinate events onsite or offsite such as team meetings, lunches, socials, and activities. Assist with facility requests, building maintenance, and vendor coordination. Organize and maintain reception and common area appearances (restocking items as needed, moving and occasionally organizing and cleaning areas). Manage and stock inventory and budget for office supplies. Oversee cleanliness of the common areas, as needed. Maintain security by following procedures and controlling access (issuing access cards and visitor registration). Manage incoming and outgoing mail, shipping (FedEx), and deliveries. Provide administrative and project support to local teams as needed.

Must be able to work in the office daily during business hours, 8 AM – 5 PM, and available at the front desk for long periods of time. Prior customer service or front office experience in a professional business office. Excellent customer service and interpersonal skills. Strong verbal communication and organization skills. Self-starter with a positive, can-do attitude. Google Suite, e-mail, and calendar management experience. Intermediate skills Google (Sheets, Slides, Docs), Canva and MS Office (Word, Excel, PPT). Adapts quickly to new technology. Able to juggle multiple tasks with efficiency and accuracy. Ability to adjust to changing environment. Ability to lift up to 25 lbs. Nice to Have: Experience working at a technology company, start-up, or hospitality role.

Medical, dental, vision, and basic life insurance. PTO and company-paid holidays. Retirement programs. 1% charitable giving program.