Virtual Assistant providing administrative support and coordinating schedules for Vena Solutions. Managing communications and documentation in a remote work environment.
About the role
- Executive Assistant supporting the VP of Underwriting and underwriting leadership team. Responsible for operational efficiency through reporting, analytics, and team coordination in a hybrid work environment.
Responsibilities
- Serve as a key operational and administrative partner to the VP of Underwriting and underwriting leadership team.
- Responsible for reporting, analytics, recruitment coordination, audit administration, authority tracking, project management, and executive support activities.
- Produce weekly, monthly, quarterly, and annual underwriting reports and share with internal stakeholders.
- Analyze underwriting productivity, workflow, and portfolio trends.
- Maintain dashboards, KPIs, and management reporting.
- Prepare reports and presentation materials for meetings.
- Coordinate recruitment activities, candidate screening, interview scheduling, and communications.
- Track hiring metrics and recruitment timelines.
- Maintain job descriptions and assist with coordination of Annual Performance Reviews.
- Maintain underwriting authority tracking and coordinate authority reviews.
- Support underwriting file audits and remediation tracking. Monitor data quality and reporting accuracy.
- Track strategic initiatives, project plans, and departmental action items.
- Support implementation of new products, processes, and operational improvements.
- Manage calendars, meetings, agendas, and action item follow-up.
Requirements
- Strong organization, prioritization, and time management skills to complete assignments efficiently and within structured timelines
- An eye for detail with a high degree of accuracy
- Ability to work under pressure and meet deadlines
- Positive, driven, and disciplined attitude
- Self-motivated to meet competitive individual and team-related targets
- Strong independent work ethic
- Ability to work harmoniously in a team environment
- Strong written language, and professional communication skills
- Flexible and adaptable to change
- Competence with Microsoft Office Suite and Google Sheets
- Ability to handle confidential information with professionalism and discretion
- Requires a valid driver's license and reliable transportation.
Benefits
- Medical/Rx
- Dental
- Vision
- Life Insurance
- Disability Insurance
- ESPP
- Retirement and savings programs, including RRSP with company match
- TFSA options
- Free Mental Health & Enhanced Advocacy Services
- Increased Stat Holidays & Vacation time
- Paid Sick/Personal time
- Preferred Partner Discounts and more.
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