Executive Assistant supporting EY Partners at EY, a global assurance, consulting, tax, strategy and transactions firm. Managing calendars, events, documents, travel and engagement administration.
About the role
- Executive Assistant supporting 2–3 Arc’teryx Technology executives with calendars, travel, communications, and events. Coordinating operational priorities and process improvements from hybrid North Vancouver office.
Responsibilities
- Provide comprehensive administrative and operational support to typically 2 to 3 Executives in the Technology organization
- Maintain a weekly view of goals, priorities, and commitments
- Maintain organized Executive inboxes according to authorization
- Manage complex calendars, anticipate conflicts, priorities, and scheduling needs
- Coordinate meeting agendas, action items, follow-ups, and presentation materials
- Organize multi-leg international and domestic travel arrangements
- Organize and submit expense reports
- Process vendor invoices according to financial guidelines
- Support budget tracking, spend visibility, and financial requests
- Collaborate with the Technology EA team on priorities, activities, and dependencies
- Coordinate across leadership calendars
- Plan and execute leadership offsites, team-building activities, Technology-wide events, and Live It experiences
- Identify and implement administrative process improvements
- Coordinate small projects, including deliverables, plans, stakeholders, and action tracking
- Provide day-to-day support in a fast-moving global environment
Requirements
- 3+ years of Executive Assistant experience
- High level of proficiency with the Microsoft Office suite
- Experience creating compelling PowerPoint decks and presentation materials
- Strong time management, sound judgement, and prioritization skills
- Strong emotional intelligence, discretion, and ability to maintain confidentiality
- Ability to manage multiple Executives’ schedules, including pre-reads, agendas, and action-item follow-up
- Ability to work independently, make informed decisions, resolve issues within scope, and escalate when needed
- Clear and professional communication skills, including communicating on Executives’ behalf
- Ability to build relationships across a multi-lingual, multi-cultural working environment
- Understanding of cross-cultural communication nuances
- Ability to work flexible hours, weekends, and holidays occasionally as needed
- Candidates must be eligible to work in Canada
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